Bilingual Executive & Office Coordinator (EN/ES)

Manufacturing Company; Addison (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Manufacturing Company is seeking a dependable Administrative Support professional to assist executives and manage office operations in Addison, IL. The role covers scheduling, travel coordination, communications, and program administration in a bilingual environment (English/Spanish).

The position is temporary with potential conversion to regular employment based on business needs. You will help maintain visitor experience, office services, and employee communications across the organization.

Qualifications

• Proficiency in English and Spanish.
• Strong ability to organize tasks and priorities.
• Clear and professional written and verbal communication.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Reliable attendance and flexibility with schedules.

Responsibilities

• Keep executive schedules organized, manage calendars and meetings.
• Coordinate travel reservations and itineraries for staff.
• Prepare agendas, materials, and follow-up communications.
• Respond to admin requests from executives and departments.
• Assist with expense management system administration.
• Serve as welcoming first point of contact for visitors.
• Oversee mail, couriers, and office vendor coordination.
• Maintain meeting rooms, kitchen supplies, and spaces.
• Update directories and organizational charts.
• Translate documents and communications between English and Spanish.

Skills

Bilingual English/Spanish

Organization

Written communication

Verbal communication

Attention to detail

Teamwork

Reliability

Job description

Manufacturing Company is seeking a dependable Administrative Support professional to assist executives and manage office operations in Addison, IL. The role covers scheduling, travel coordination, communications, and program administration in a bilingual environment (English/Spanish).

The position is temporary with potential conversion to regular employment based on business needs. You will help maintain visitor experience, office services, and employee communications across the organization.