Bilingual Administrative Assistant - School Operations (Onsite)

The Addison Group; Illinois; Vor Ort; USD 28.000 - 32.000; Vollzeit

Benefits dieser Stelle

Permanent position

Weekday schedule

Collaborative environment

Work with leadership

Meaningful student services

Education industry growth

Zusammenfassung

The Addison Group is seeking a detail-oriented Administrative Assistant to support an educational setting on a fully onsite basis in Great Lakes, IL. The role focuses on student documentation, scheduling, correspondence, and general administrative functions while welcoming families and staff.

Ideal candidates are bilingual in English and Spanish, with at least 2 years of office experience and proficiency in Google Workspace.

Qualifikationen

• Minimum of 2 years of administrative or office support experience.
• Bilingual proficiency in English and Spanish required.
• Experience using Google Workspace (Docs, Sheets, Gmail, Calendar, and Drive) required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, including accurate grammar and professional correspondence.
• Proficiency with general office equipment, electronic filing systems, and administrative technology.
• Ability to maintain detailed records, review information for accuracy, and prepare reports.
• Strong interpersonal skills and the ability to communicate effectively with students, families, and employees.
• Demonstrated discretion when handling confidential or sensitive information.
• Comfortable working independently, identifying solutions, and adjusting to changing priorities.
• Previous administrative experience in a school or educational environment preferred.
• Familiarity with student attendance, enrollment processes, or educational recordkeeping is a plus.

Aufgaben

• Maintain and update student information, including enrollment, attendance, disciplinary records, and educational support documentation.
• Coordinate administrative communications, including preparing letters, reports, informational materials, and school-wide announcements.
• Welcome students, families, and visitors while overseeing check-in procedures and directing inquiries appropriately.
• Provide clerical assistance to school leadership, teachers, and administrative personnel.
• Organize electronic and physical records to ensure information is accurate, accessible, and securely maintained.
• Track student and employee attendance, including substitute teacher documentation and related reporting.
• Assist with gathering and organizing attendance information for required state reporting.
• Manage calendars, coordinate appointments, and assist with scheduling school activities, meetings, and events.
• Process purchasing requests, monitor supply needs, and provide basic budget tracking assistance.
• Support student registration, enrollment verification, and documentation for specialized educational programs.
• Assist with scheduling student support meetings and maintaining related administrative records.
• Collaborate with school personnel on attendance concerns, student documentation, and administrative follow-up.
• Help coordinate family engagement activities, educational workshops, and community events.
• Respond to incoming phone calls, emails, and general office requests in a professional and timely manner.
• Perform additional administrative assignments to support daily school operations.

Kenntnisse

Bilingual English/Spanish

Organizational skills

Communication skills

Tools

Google Workspace

Jobbeschreibung

The Addison Group is seeking a detail-oriented Administrative Assistant to support an educational setting on a fully onsite basis in Great Lakes, IL. The role focuses on student documentation, scheduling, correspondence, and general administrative functions while welcoming families and staff.

Ideal candidates are bilingual in English and Spanish, with at least 2 years of office experience and proficiency in Google Workspace.