Bilingual Executive & Board Support Specialist

AppleOne Employment Services; Thousand Oaks (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

AppleOne is seeking an Executive Support professional to provide confidential administrative support to executive management, including the CEO and Board of Directors. The role spans complex document preparation, travel planning, and liaison work with internal staff and external agencies.

The position reports to the Director of HR and Administration, supporting quarterly staff meetings, event planning, and tenant relations. Strong organization and communication are essential.

Responsibilities

• Supports executive management with confidential, complex administrative tasks.
• Manages travel arrangements and calendar for executives and board members.
• Prepares and proofs reports, memos, and correspondence for the Executive Officer and Board.
• Coordinates meetings, minutes, and board materials; liaises with external agencies and staff.
• Organizes office operations, including front desk duties and regulatory communications.

Job description

AppleOne is seeking an Executive Support professional to provide confidential administrative support to executive management, including the CEO and Board of Directors. The role spans complex document preparation, travel planning, and liaison work with internal staff and external agencies.

The position reports to the Director of HR and Administration, supporting quarterly staff meetings, event planning, and tenant relations. Strong organization and communication are essential.