Bilingual Executive Assistant for Nonprofit Leadership

Common Wealth Development, Inc; Madison (WI); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Paid leave

Job summary

Common Wealth Development is seeking an Executive Administrative Assistant to support the Executive Director and help ensure smooth day‑to‑day operations.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently under tight deadlines. This full‑time position includes health insurance, a generous paid leave package, and a bilingual Spanish/English bonus. A valid driver’s license and regular access to an insured car are required.

Qualifications

• Minimum of 2–3 years in an administrative role, preferably within a non-profit or community development setting.
• Proficiency in Microsoft Office tools (Word, Excel, Outlook, Teams) and strong written and verbal communication skills.
• Ability to manage multiple tasks and deadlines with independence.
• Bilingual in Spanish and English.

Responsibilities

• Provide day-to-day administrative support to the Executive Director, including calendars, meetings, and correspondence.
• Oversee office logistics (supplies, phone systems, mail) and assist with accounts payable/receivable under supervision.
• Draft and review professional correspondence; manage organizational communications and social media."
• Coordinate organizational projects and track employee training and evaluations; manage Microsoft Teams and internal systems.
• Conduct basic research and prepare reports for leadership as needed.

Skills

Microsoft Office proficiency (Word,?;&

Tools

Case management software

Job description

Common Wealth Development is seeking an Executive Administrative Assistant to support the Executive Director and help ensure smooth day‑to‑day operations.

The role requires strong organizational skills, proficiency with Microsoft Office, and the ability to work independently under tight deadlines. This full‑time position includes health insurance, a generous paid leave package, and a bilingual Spanish/English bonus. A valid driver’s license and regular access to an insured car are required.