Bilingual CEO Executive Assistant

Esperanza; Philadelphia (Philadelphia County); On-site; USD 60,000 - 70,000; Full time

Job summary

Esperanza is seeking an Executive Assistant to the CEO in Philadelphia to serve as the primary contact for CEO communications, manage the CEO’s schedule, and provide administrative support enabling strategic focus.

The ideal candidate is proactive, highly organized, and possesses excellent communication skills, with experience in non-profit settings and bilingual English/Spanish proficiency.

Qualifications

• Bachelor’s degree required.
• Experience in a similar role, preferably within a non-profit or mission-driven organization.
• Exceptional organizational skills with multitasking ability.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite and related tools.
• Bilingual English/Spanish.
• High discretion and professionalism with confidential matters.
• Proactive and adaptable problem-solving approach.

Responsibilities

• Administrative Support: manage CEO calendar, meetings, travel arrangements; prepare documents, reports, and presentations; handle correspondence.
• Occasional evening and weekend commitments.
• Prepare and process expense reports; use Microix systems for expense tracking and policy compliance.
• Meeting Coordination: prepare agendas, take minutes, follow up on actions; liaise with donors, partners and stakeholders.
• Video conferencing: manage and troubleshoot Zoom, Teams, Skype, etc., and provide technical support for executives and teams.
• Act as a communications bridge between the CEO’s office and internal/external partners; maintain confidentiality.
• Office Management: oversee CEO office organization and readiness; support other admin tasks.
• Hospitality: welcome visitors; arrange catering and logistics; anticipate guest and CEO needs for events.

Skills

Bilingual

Organizational skills

Communication skills

Hospitality

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Video conferencing

Job description

Esperanza is seeking an Executive Assistant to the CEO in Philadelphia to serve as the primary contact for CEO communications, manage the CEO’s schedule, and provide administrative support enabling strategic focus.

The ideal candidate is proactive, highly organized, and possesses excellent communication skills, with experience in non-profit settings and bilingual English/Spanish proficiency.