Bilingual Executive Assistant: Calendar & Travel Support

Mencar LLC; San Antonio (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Mencar LLC is seeking an Executive Assistant to perform a variety of administrative tasks and support our senior managers. You will manage calendars, arrange travel, and prepare reports, acting with discretion and independence.

The role requires excellent organization, strong time management, bilingual English and Spanish, and proficiency with MS Office. You will liaise with executives, staff, clients, and partners to ensure smooth operations and effective communication.

Qualifications

• Bilingual in English and Spanish.
• Work experience as an Executive Assistant or similar role.
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g. e-calendars).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage the Chief Executive calendar and set up meetings.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence

Skills

Bilingual English

Bilingual Spanish

Executive support experience

Excellent verbal and written comms

Tools

MS Office

Job description

Mencar LLC is seeking an Executive Assistant to perform a variety of administrative tasks and support our senior managers. You will manage calendars, arrange travel, and prepare reports, acting with discretion and independence.

The role requires excellent organization, strong time management, bilingual English and Spanish, and proficiency with MS Office. You will liaise with executives, staff, clients, and partners to ensure smooth operations and effective communication.