Bilingual Executive Assistant & Office Manager

Clarity Recruiting; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Clarity Recruiting's client in New York is seeking a temp-to-perm Executive Assistant/Office Manager to support an executive and oversee general office operations.

This hands-on role requires meticulous calendar and travel management across time zones, expense reporting, meeting logistics, and a professional, discreet demeanor.

Candidates should have 3+ years in EA/administrative roles, excellent communication, and fluency in English and Spanish to coordinate with internal and external partners.

Qualifications

• 3+ years of experience in an Executive Assistant, Administrative Assistant, Office Administrator, or similar role.
• Excellent organizational and time-management skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Professional, polished, and personable demeanor.
• Highly proactive with the ability to anticipate needs and work independently.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office and/or Google Workspace.
• Ability to coordinate calendars, travel, meetings, and administrative tasks efficiently.
• Fluency in both English and Spanish is a must.

Responsibilities

• Manage and maintain a busy executive calendar across multiple time zones.
• Coordinate domestic and international travel, including itineraries.
• Prepare and submit expense reports and track receipts.
• Assist with meeting preparation, agendas, materials, conference rooms, and logistics.
• Coordinate internal and external meetings and ensure arrangements are in place.
• Handle confidential and sensitive information with discretion.
• Provide general administrative support and proactively anticipate needs.
• Support day-to-day administrative operations of the NY office.
• Manage office supplies, equipment, deliveries, mail, and general office needs.
• Coordinate with building management, vendors, and service providers.

Skills

Executive support

Calendar management

Travel coordination

Communication

Proactivity

Tools

Microsoft Office

Google Workspace

Job description

Clarity Recruiting's client in New York is seeking a temp-to-perm Executive Assistant/Office Manager to support an executive and oversee general office operations.

This hands-on role requires meticulous calendar and travel management across time zones, expense reporting, meeting logistics, and a professional, discreet demeanor.

Candidates should have 3+ years in EA/administrative roles, excellent communication, and fluency in English and Spanish to coordinate with internal and external partners.