Administrative Assistant

Draft Guys Inc; United States; Remote; USD 38,000 - 52,000; Full time

Job summary

Draft Guys Inc. is seeking an organized, dependable Bilingual Administrative Assistant to support our team in English and Spanish.

The ideal candidate is professional, detail‑oriented, and capable of handling multiple priorities in a busy office. Responsibilities include answering phones and emails, greeting visitors, scheduling appointments and travel, preparing and proofreading documents, maintaining records, and assisting with data entry and invoicing.

Qualifications

• Fluency in English and Spanish required for both spoken and written communication.
• Prior administrative or office-support experience preferred.
• Strong communication, organization, and time-management skills.
• Proficiency with Microsoft Office or Google Workspace.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer phones, respond to emails, and greet visitors in both languages.
• Schedule appointments, meetings, and travel arrangements.
• Prepare, proofread, and organize correspondence, reports, and documents.
• Maintain accurate records, databases, and filing systems.
• Support office operations, including ordering supplies and coordinating deliveries.
• Assist with data entry, invoice processing, and other administrative tasks.
• Translate or interpret routine communications between English and Spanish as needed.
• Handle confidential information with discretion.

Skills

Bilingual EN/ES

Communication

Organization

Time management

Detail-oriented

Independent worker

Tools

Microsoft Office

Google Workspace

Job description

We're seeking an organized, dependable Bilingual Administrative Assistant to support our team and help provide excellent service to clients and colleagues in English and Spanish. The ideal candidate is professional, detail-oriented, and comfortable managing multiple priorities in a busy office.

Responsibilities

• Answer phones, respond to emails, and greet visitors in both languages.
• Schedule appointments, meetings, and travel arrangements.
• Prepare, proofread, and organize correspondence, reports, and other documents.
• Maintain accurate records, databases, and filing systems.
• Support office operations, including ordering supplies and coordinating deliveries.
• Assist with data entry, invoice processing, and other administrative tasks.
• Translate or interpret routine communications between English and [second language], as needed.
• Handle confidential information with discretion.

Qualifications

• Fluency in English and Spanish, both spoken and written.
• Previous administrative or office-support experience preferred.
• Strong communication, organization, and time-management skills.
• Proficiency with Microsoft Office or Google Workspace.
• Accuracy, professionalism, and the ability to work independently and as part of a team.