Bilingual Corporate Office Administrator

Integrity National Corporation; Silver Spring (MD); On-site; USD 28,000 - 34,000; Full time

Job summary

Integrity National Corporation (INC) is seeking a Bilingual Corporate Office Administrator to serve as the primary on-site receptionist and office coordinator. You will provide front-desk coverage, assist visitors and callers in English and Spanish, handle mail and records, and support meeting logistics.

The ideal candidate has 2+ years in office administration, is fluent in English and Spanish, and proficient with MS Office.

Qualifications

• Fluency in English and Spanish, both written and spoken.
• High school diploma or equivalent; associate or bachelor preferred.
• 2+ years in reception, office administration, administrative support, or related role preferred.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written communication, organization, time management, and customer-service skills.
• Ability to manage competing priorities, follow through on assignments, and work with limited supervision.
• Sound judgment and discretion when handling confidential or sensitive information.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing professional assistance in English and Spanish.

Skills

Bilingual English/Spanish

Microsoft Office

Time management

Customer service

Organization

Education

High school diploma or equivalent

Associate or bachelor degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

• Base Pay $20.00 - $25.00 / Hour

Description

This is a general job description of a position at Integrity National Corporation (INC) that is open for submission of resumes. The following summary is intended to describe the general nature and level of work performed. The statements below are not intended to be construed as an exhaustive list of responsibilities, knowledge, skills, and abilities for this position.

Position Summary

The Bilingual Corporate Office Administrator serves as the primary on-site resource for reception and core office administration. The position provides professional front-desk coverage, visitor and caller support, correspondence and mail distribution, meeting coordination, records maintenance, and routine office support. The successful candidate will demonstrate professionalism, initiative, accountability, sound judgment, and the ability to work independently. Fluency in spoken and written English and Spanish is required .

Key Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees, providing professional assistance in English and Spanish.
• Manage reception activities, including incoming calls, shared office communications, inquiries, visitor registration, and front-desk coverage.
• Coordinate incoming and outgoing mail, packages, deliveries, correspondence, and distribution to the appropriate recipients .
• Maintain accurate , organized, and accessible physical and electronic files, records, logs, and administrative documentation.
• Communicate routine office service needs to approved vendors or internal contacts and follow up as directed.
• Maintain office supplies and administrative inventory, monitor stock levels, and coordinate replenishment.
• Coordinate meeting logistics , including room scheduling, materials, refreshments, visitor access, and other onsite arrangements.
• Provide routine administrative support to the corporate office and assist with special projects as assigned.
• Prepare and format routine correspondence, reports, spreadsheets, presentations, and internal communications.
• Support office events, special projects, and cross-functional administrative needs.
• Protect confidential information and follow established record-management and office procedures.
• Handle routine office issues independently within established procedures and promptly escape matters requiring management attention.
• Perform other related duties as assigned.

Required Qualifications

• Professional fluency in English and Spanish, both written and verbal.
• High school diploma or equivalent; associate or bachelor degree preferred.
• Two or more years of experience in reception, office administration, administrative support, or a related role preferred.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written communication, organization, time management, and customer-service skills.
• Ability to manage competing priorities, follow through on assignments, and work with limited supervision.
• Sound judgment and discretion when handling confidential or sensitive information.
• Professional presence and ability to work effectively with employees, visitors, vendors, and senior leaders.

Preferred Qualifications

• Experience supporting a corporate headquarters or professional office environment.
• Experience coordinating vendors, meetings, office services, and administrative records.
• Experience supporting employee onboarding or executive-level office activities.