Bilingual Office Manager (Spanish/English)

PandoLogic; Indianapolis (IN); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Earned holiday pay

Job summary

A Construction Company is seeking a Bilingual Office Manager in Indianapolis to manage daily office operations, provide administrative and accounting support, and maintain vendor relationships. You must be fluent in both Spanish and English, and proficient in Microsoft Office and QuickBooks. This full-time role offers a salary range of $18.00 – $24.00 per hour based on experience while providing access to essential benefits including medical, dental, and life insurance.

Responsibilities

• Manage daily office operations and answer inbound calls.
• Handle invoicing, A/P & A/R reconciliation, and collections in QuickBooks.
• Prepare and organize documents: quotes, correspondence, vendor paperwork.
• Oversee job costing and schedule customer appointments.
• Maintain vendor relationships (pricing, credit apps, waivers, liens).
• Track leads, quotes, and conversion rates.
• Provide executive support for training, travel, and files.

Skills

Fluent in Spanish

Fluent in English

Proficient in Microsoft Office

Proficient in QuickBooks

Detail-oriented

Organized

Customer-focused

Ability to manage multiple priorities

Job description

Our client, a Construction Company in Fishers, IN, has asked us to help them find a Bilingual Office Manager to provide Administrative and Accounting Support. In this role you will manage daily office operations, provide administrative and accounting support, and maintain vendor relationships—all while ensuring smooth communication in both English and Spanish.

Pay, Hours, and Benefits

• Pay: $18.00 – $24.00 per hour, based on experience
• Hours: Monday – Friday, 8:30 AM – 5:30 PM
• Benefits: During your contract period, you’ll have access to medical, dental, vision, life insurance, and earned holiday pay.

What will you do as a Bilingual Office Manager?

• Manage daily office operations and answer inbound calls
• Handle invoicing, A/P & A/R reconciliation, and collections in QuickBooks
• Prepare and organize documents: quotes, correspondence, vendor paperwork
• Oversee job costing and schedule customer appointments
• Maintain vendor relationships (pricing, credit apps, waivers, liens)
• Track leads, quotes, and conversion rates
• Provide executive support for training, travel, and files

What qualifications will you have as a Bilingual Office Manager?

• Fluent in Spanish and English
• Proficient in Microsoft Office and QuickBooks
• Detail-oriented, organized, and customer-focused
• Ability to manage multiple priorities in a growing business

We look forward to working with you!

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• IT Services and IT Consulting