Bilingual Office Manager

ADP, Inc.; Rocky Mount (VA); On-site; USD 52,000 - 70,000; Full time

Job summary

Procon is seeking an Office Manager to run our US office efficiently and support operational objectives. The role emphasizes integrity, versatility, and professionalism with occasional travel.

Responsibilities include opening/closing the office, coordinating maintenance, HR onboarding, applicant support, and ensuring compliance with safety, privacy, and corporate policies while communicating effectively in English and Spanish.

Qualifications

• Proven working experience in office management or administration.
• Ability to prioritize tasks and manage time efficiently.
• Excellent communication and interpersonal abilities.
• Notary certification (or willingness to obtain).
• OSHA 10 and First Aid/CPR certification required.

Responsibilities

• Open and close the office at designated times (7:30 am – 4:30 pm).
• Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties.
• Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading, etc.).
• Notify attendees and lead employees in daily Stretch & Flex.
• Provide HR Support as required by regional location.
• Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills.
• Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment.
• Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support.
• Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed.
• Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting.
• Provide general administrative support as needed, including document preparation and data entry.
• Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program.
• Behave in a manner that aligns with Procon’s Vision, Mission & Values

Skills

Office management

Time management

Communication

Microsoft Office

Confidentiality

Bilingual Spanish

Adaptability

OSHA 10

First Aid/CPR

Notary

Tools

Microsoft Office Suite

Google Workspace

Job description

The Office Manager is responsible for managing our office in an efficient manner to support operational objectives. To be successful in the role, a person must have proven professional experience, be adaptable, detail-oriented, capable of juggling multiple tasks, as well as a high level of Integrity, Humility, Friendliness, Excellence, Timeliness, and Professionalism. This is primarily an office-based role with occasional travel required.

Essential Job Functions, Core Duties and Responsibilities:

Open and close the office at designated times (7:30 am – 4:30 pm)

Coordinate office maintenance and upkeep through cleaning schedules, stocking supplies, and communicating needs or issues with the appropriate parties

Lifting and carrying supplies (5-50 lbs.) for storage required, sitting and standing, climbing stairs, and computer work (typing, reading, etc.)

Notify attendees and lead employees in daily Stretch & Flex

Provide HR Support as required by regional location

Assist applicants and communicate with appropriate parties; bi-lingual (Spanish speaking) skills

Coordinate and support employee onboarding, including paperwork, pre-employment screening, workplace setup, and device/tool assignment

Assist with HR functions and assigned duties, such as employee relations, record-keeping, and support

Support Office Meetings and Employee Events through scheduling, set up and clean up as maybe needed

Assist Project Teams as needed, including signing pay applications, time review for assigned manpower, and reporting

Provide general administrative support as needed, including document preparation and data entry

Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program

Behave in a manner that aligns with Procon’s Vision, Mission & Values

Qualifications, Competencies, and Skills:

Proven working experience in office management or administration

Ability to prioritize tasks and manage time efficiently

Excellent communication and interpersonal abilities

Proficient in Microsoft Office Suite, Google Workspace, and other computer platforms

Ability to handle sensitive information with confidentiality, discretion, and professionalism

Notary certification (or willingness to obtain)

Adaptability and flexibility

OSHA 10 and First Aid/CPR

Strong verbal and written communication skills in both English and Spanish (as required by regional location)

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change as the needs of the company are evaluated.