Bilingual Closing Admin Assistant — Detail‑Driven & Organized

Triad Financial Services, Inc.; Jacksonville (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Triad Financial Services, Inc. in Jacksonville, FL is seeking a highly organized Closing Admin Assistant to support the closing team with accurate document handling, scheduling, and client communication.

The ideal candidate will have strong written and verbal communication, advanced MS Office skills (Outlook, Excel, Word, PowerPoint, Visio), and the ability to manage multiple tasks with tight deadlines while maintaining confidentiality.

Qualifications

• Demonstrated ability to communicate clearly with internal and external customers.
• Ability to work under pressure and meet deadlines with accuracy.
• 2–4 years of administrative assistant experience or similar role.
• Capable of independent work and following instructions to completion.
• Typing speed of at least 30 WPM.
• High school diploma or equivalent is required; Associate degree preferred.
• Proficiency in MS Office including Word, Excel and Outlook.

Responsibilities

• Provide front-line administrative support to the closing team.
• Manage scheduling, meeting rooms, and conference calls.
• Route internal calls and messages to appropriate staff.
• Prepare and organize documents for closing processes.
• Maintain confidentiality of sensitive information.
• Assist with coordinating communication among clients and staff.

Skills

Communication skills

MS Office proficiency

Organizational skills

Time management

Confidential information handling

Interpersonal skills

Telephone etiquette

Scheduling meetings

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Outlook

Excel

Word

PowerPoint

Visio

Job description

Triad Financial Services, Inc. in Jacksonville, FL is seeking a highly organized Closing Admin Assistant to support the closing team with accurate document handling, scheduling, and client communication.

The ideal candidate will have strong written and verbal communication, advanced MS Office skills (Outlook, Excel, Word, PowerPoint, Visio), and the ability to manage multiple tasks with tight deadlines while maintaining confidentiality.