Closing Admin Assistant - Bilingual

Triad Financial Services Inc; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Triad Financial Services Inc. is seeking a Bilingual Closing Admin Assistant to join our Jacksonville, FL team. The role focuses on handling communications, scheduling, and confidential information with accuracy and discretion.

Ideal candidates will have 2–4 years of administrative experience, strong MS Office skills, and the ability to work under pressure while meeting deadlines. This is a full-time position requiring excellent organizational and interpersonal abilities.

Qualifications

• Excellent verbal and written communication with internal and external customers.
• Ability to work under pressure and meet deadlines.
• 2–4 years of administrative assistant experience.
• Able to work independently and complete tasks with minimal instruction.
• Must type at least 30 WPM.
• Proficient in MS Office (Word, Excel, Outlook).

Responsibilities

• Receives and directs internal calls and messages to appropriate personnel.
• Assists with scheduling and preparing meetings and conference rooms.
• Maintains organized records and handles confidential information.
• Supports daily administrative tasks and coordinates with team members.

Skills

Communication

Time management

Organization

Attention to detail

Interpersonal skills

Typing speed

Education

High school diploma or equivalent

Tools

MS Office

Outlook

Excel

Word

PowerPoint

Visio

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Triad Financial Services is a leading provider of financial services and solutions, serving clients nationwide. We are seeking a highly motivated and skilled Bilingual Closing Admin Assistant to join our growing team.

Essential Functions:

• Strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs, including Excel, Word, PowerPoint, Visio.
• Highly organized with strong attention to detail
• Excellent time management, able to effectively prioritize
• Ability to handle highly sensitive, confidential and non-routine information
• Strong interpersonal skills; comfortable working with people at all levels of the organization
• Receives and directs internal calls, messages to appropriate personnel
• Assists with scheduling and preparing meeting and conference rooms as needed

Minimum Qualifications:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Must be able to work under pressure and meet deadlines
• 2 to 4 years work experience as an administrative assistant
• Ability to work independently and to carry out assignments to completion within parameters of instructions given
• Must be able to type at a rate at least 30 WPM
• High school diploma or equivalent required
• Excellent computer proficiency (MS Office – Word, Excel and Outlook

Physical Demand:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone
• Able to sit at a work station for prolonged periods of time