Closing Admin Assistant - Bilingual

Triad Financial Services, Inc.; Jacksonville (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Triad Financial Services, Inc. in Jacksonville, FL is seeking a highly organized Closing Admin Assistant to support the closing team with accurate document handling, scheduling, and client communication.

The ideal candidate will have strong written and verbal communication, advanced MS Office skills (Outlook, Excel, Word, PowerPoint, Visio), and the ability to manage multiple tasks with tight deadlines while maintaining confidentiality.

Qualifications

• Demonstrated ability to communicate clearly with internal and external customers.
• Ability to work under pressure and meet deadlines with accuracy.
• 2–4 years of administrative assistant experience or similar role.
• Capable of independent work and following instructions to completion.
• Typing speed of at least 30 WPM.
• High school diploma or equivalent is required; Associate degree preferred.
• Proficiency in MS Office including Word, Excel and Outlook.

Responsibilities

• Provide front-line administrative support to the closing team.
• Manage scheduling, meeting rooms, and conference calls.
• Route internal calls and messages to appropriate staff.
• Prepare and organize documents for closing processes.
• Maintain confidentiality of sensitive information.
• Assist with coordinating communication among clients and staff.

Skills

Communication skills

MS Office proficiency

Organizational skills

Time management

Confidential information handling

Interpersonal skills

Telephone etiquette

Scheduling meetings

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Outlook

Excel

Word

PowerPoint

Visio

Job description

Triad Financial Services is a leading provider of financial services and solutions, serving clients nationwide. We are seeking a highly motivated and skilled Bilingual Closing Admin Assistant to join our growing team.

Essential Functions:

• Strong written and verbal communication skills
• Advanced skills in Outlook and other MS Office programs, including Excel, Word, PowerPoint, Visio.
• Highly organized with strong attention to detail
• Excellent time management, able to effectively prioritize
• Ability to handle highly sensitive, confidential and non-routine information
• Strong interpersonal skills; comfortable working with people at all levels of the organization
• Receives and directs internal calls, messages to appropriate personnel
• Assists with scheduling and preparing meeting and conference rooms as needed

Minimum Qualifications:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Must be able to work under pressure and meet deadlines
• 2 to 4 years work experience as an administrative assistant
• Ability to work independently and to carry out assignments to completion within parameters of instructions given
• Must be able to type at a rate at least 30 WPM
• High school diploma or equivalent required
• Associate degree preferred
• Excellent computer proficiency (MS Office – Word, Excel and Outlook

Physical Demand:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Must be able to talk, listen and speak clearly on telephone
• Able to sit at a work station for prolonged periods of time