Bilingual Administrative Specialist - Payroll & Office Support

Gypsum Management and Supply; Oakland (CA); On-site; USD 30,996 - 39,468; Full time

Job summary

Gypsum Management and Supply seeks an Administrative Assistant to support the office at the Oakland location. The role includes payroll-related tasks, mail handling, shipping coordination, and assisting with customer orders and invoices.

Qualifications include bilingual English/Spanish, Saturday availability, and strong MS Office skills. The position requires discretion with sensitive information and the ability to work both independently and as part of a team.

Qualifications

• Must be bilingual in English & Spanish.
• Able to work on Saturday.
• Strong Microsoft Office skills.
• Demonstrated knowledge of administration/management practices and equipment.
• Demonstrated ability to work independently and on a team; build effective relationships.

Responsibilities

• Assist Payroll team with Prevailing Wage compliance and reporting duties.
• Manage incoming calls, email, and mail requests.
• Prepare and receive items for shipping via FedEx, UPS, and standard mail.
• Deliver, process, and respond to mail.
• Assist Office/Branch Manager with day-to-day customer orders, invoices, and office supplies.

Skills

Bilingual English & Spanish

MS Office proficiency

Independent & team work

Professional communication

Self-management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Gypsum Management and Supply seeks an Administrative Assistant to support the office at the Oakland location. The role includes payroll-related tasks, mail handling, shipping coordination, and assisting with customer orders and invoices.

Qualifications include bilingual English/Spanish, Saturday availability, and strong MS Office skills. The position requires discretion with sensitive information and the ability to work both independently and as part of a team.