Bilingual Branch Admin & Payroll Specialist

Precision Walls, Inc.; Charlotte (NC); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Retirement Plans

401K Savings Plan

Employee Stock Ownership Plan (ESOP)

Health Plan

Dental Plan

Vision Plan

Flexible Expending Account for health"

Long and Short Term Disability

Life Insurance

Advancement and growth opportunities

Performance bonuses (Incentive program

Job summary

Precision Walls, Inc. is seeking a Branch Administrative Specialist to support branch operations in a fast-paced construction environment. This role handles payroll, onboarding, employee records, benefits questions, and general office duties with a focus on confidentiality.

Fluency in Spanish and English is required to effectively communicate with a diverse team and clients, while providing high-level administrative support to Superintendents and Project Managers.

Qualifications

• 3+ years of administrative, payroll, or office management experience, preferably in the construction industry.
• Strong organizational, communication, and multitasking skills.
• Proficiency with Microsoft Suite.
• Experience with Apple products – set up and utilize iPads, help office staff with iPhone issues.

Responsibilities

• Process weekly payroll, including travel pay, missed time, payroll deductions, Certified Payroll, and OCIP/CCIP reporting.
• Coordinate onboarding, including applications, orientations, I-9s, background checks, drug screens, and benefits enrollment.
• Support employees with benefits and office-related questions.
• Process personnel action forms (PAFs), maintain employee records, and upload documentation into Plexxis.
• Support branch leadership with reports, production meetings, and administrative tasks.
• Process and maintain project documentation, including contracts, COIs, licenses, and supporting contract documentation.
• Answer phones, greet visitors, and provide excellent customer service.
• Process office expense reports, PTO logs, mileage logs, shipping, mail, and office supply orders.
• Maintain safety certifications, training records, and branch inventory, including uniforms.
• Subcontractor document and compliance and distribute subcontractor checks and lien waivers, including notarization when required.
• Provide basic IT support for branch employees and liaison with Corporate IT.
• Coordinate branch meetings, events, and other office activities.
• Perform other duties as assigned.

Skills

Bilingual Spanish/English

Payroll processing

Office administration

Multi-tasking

Microsoft Office

IT support liaison

Confidentiality

Tools

Plexxis

Excel

iPad setup

Job description

Precision Walls, Inc. is seeking a Branch Administrative Specialist to support branch operations in a fast-paced construction environment. This role handles payroll, onboarding, employee records, benefits questions, and general office duties with a focus on confidentiality.

Fluency in Spanish and English is required to effectively communicate with a diverse team and clients, while providing high-level administrative support to Superintendents and Project Managers.