Bilingual Administrative & Operations Coordinator

FirstService Residential; Miami Beach (FL); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Full benefits package

401(k) with company match

Paid holidays

Job summary

FirstService Residential in Miami Beach, FL is seeking an Administrative Assistant to provide a broad range of office and staff support for the property management operations. You will handle records, reports, payroll assistance, budgets, and various clerical tasks.

The role requires an associates degree or equivalent experience, 3–5+ years of related work, strong customer service skills, and excellent communication.

Qualifications

• Associates degree or equivalent experience preferred.
• 3–5+ years of related work experience.
• Strong customer service and communication skills.
• Excellent interpersonal and office management abilities.

Responsibilities

• Coordinates collection and preparation of operating reports and new hires.
• Answers telephone, handles messages courteously and promptly.
• Prepares management reports, notices, and board materials for review.
• Maintains resident information in databases and shares with PM, board, and staff.
• Tracks insurance certificates and maintains records for vendors and unit owners.
• Maintains supply closet and processes purchasing.
• Opens mail, codes invoices for processing, and assists with accounts payable.
• Arranges meetings for Board approvals and maintains memo updates.
• Ensures safety procedures and a safe work environment.

Skills

Administrative background

Customer service

Interpersonal skills

Phone etiquette

Communication

Education

Associates degree with concentration in business

Tools

Microsoft Windows

Job description

FirstService Residential in Miami Beach, FL is seeking an Administrative Assistant to provide a broad range of office and staff support for the property management operations. You will handle records, reports, payroll assistance, budgets, and various clerical tasks.

The role requires an associates degree or equivalent experience, 3–5+ years of related work, strong customer service skills, and excellent communication.