Bilingual Administrative Leader (English/Spanish) - Remote

UtiliSave LLC; New York (NY); Remote; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company match

Paid time off

Job summary

UtiliSave LLC, a long-standing leader in utility bill auditing and energy efficiency, seeks a bilingual Administrative Assistant fluent in English and Spanish. This fully remote role supports operations, client service and leadership with precise organization and quick follow-through.

The ideal candidate has 2+ years in admin/ops, a Bachelor’s degree, and strong bilingual communication. Expect detailed calendars, draft translations, and proactive task management in a fast-paced environment.

Qualifications

• Full professional fluency in English and Spanish, written and spoken.
• 2+ years in administrative, operations, executive assistant, or similar roles.
• Bachelor’s degree required.
• Excellent written and verbal communication in both languages.
• Professional presence across phone, email, and video in both languages.
• Strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track.
• Ability to work independently and collaborate when needed.
• Strong research, follow-through, and problem-solving skills.
• Proficiency with Outlook, Excel, and Word; comfortable with online tools.
• Fast to learn systems and task tracking; motivated by clean execution.

Responsibilities

• Own calendars, priorities, and follow-ups to meet deadlines.
• Translate and draft emails, documents, and other materials between English and Spanish.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders in both languages.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership.
• Handle sensitive information with discretion and good judgment.

Skills

Bilingual English/Spanish

Attention to detail

Organizational skills

Communication skills

Research skills

Time management

Task tracking

Education

Bachelor’s degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

UtiliSave LLC, a long-standing leader in utility bill auditing and energy efficiency, seeks a bilingual Administrative Assistant fluent in English and Spanish. This fully remote role supports operations, client service and leadership with precise organization and quick follow-through.

The ideal candidate has 2+ years in admin/ops, a Bachelor’s degree, and strong bilingual communication. Expect detailed calendars, draft translations, and proactive task management in a fast-paced environment.