Bilingual Admin Assistant at UtiliSave – Career Growth

UtiliSave LLC; United States; Remote; USD 35,000 - 40,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Match

Paid Time Off

Job summary

UtiliSave LLC is seeking a fully bilingual Administrative Assistant to support executive workflows and client services in a fully remote, US-based role. You will manage calendars, draft bilingual communications, and coordinate cross-functional tasks across operations and leadership.

The position is remote, EST hours, requiring English and Spanish fluency, a Bachelor's degree, and 2+ years of relevant experience. Benefits include health, dental, vision, and 401(k) match.

Qualifications

• Full professional fluency in English and Spanish is required.
• Bachelor's degree completed.
• 2+ years in administrative/operations support roles.
• Excellent written and verbal communication in both languages.
• Professional presence across phone, email, and video in both languages.

Responsibilities

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs into clean, accurate work products.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early.
• Support day-to-day communication with internal and external stakeholders in English and Spanish.
• Translate and draft emails and documents between English and Spanish.
• Assist with research, special projects, and admin tasks across operations and leadership.
• Handle sensitive information with discretion and good judgment.

Skills

Bilingual English/Spanish

Attention to detail

Organizational discipline

Time management

Independent work

Research & problem solving

Professional presence

Multitasking

Client/service mindset

Education

Bachelor's degree

Tools

Microsoft Outlook

Excel

Word

Job description

Bilingual Admin Assistant at UtiliSave – Career Growth — Remote

Compensation Context:

At $35,000–$40,000/year, this role sits at the lower end of the US market for bilingual administrative assistants. Glassdoor and BLS data suggest the national median for similar roles is $42,000–$52,000. The bilingual (English/Spanish) requirement typically commands a 10–15% premium, so candidates should negotiate toward the top of the range and use bilingual value as leverage.

Skills You'll Build:

This role develops highly transferable skills — executive support, cross-functional coordination, bilingual professional communication, and operations management. These are in strong demand across professional services, healthcare administration, legal, and consulting sectors.

Company Profile:

UtiliSave is a 35+ year-old established niche firm in utility bill auditing — not a startup. The \"lean, high-output\" language signals a small, fast-moving team where you'll wear multiple hats and have direct visibility to leadership. This is a strong career environment for someone early in their career who wants real responsibility quickly.

Green Flags:

• Established company with a proven track record ($700M+ in client savings)
• Direct exposure to executive and client-service workflows
• Bilingual requirement adds differentiation to your resume
• Fully remote with health, dental, vision, and 401(k) match

Watch Points:

• Salary ceiling of $40K may limit growth for experienced candidates
• \"Lean team\" culture can mean high workload with limited headcount support
• Role placement into a specific business unit post-hire adds some ambiguity to scope

Join a lean, high-output team that has delivered more than $700 million in savings and is marching toward $1 billion. This role is for an operations athlete: someone who runs clean systems, moves quickly without dropping details, and keeps others executing at a higher level.

UtiliSave has been an industry leader in utility bill auditing and energy efficiency services for more than 35 years. UtiliSave is seeking a Bilingual Administrative Assistant, fully fluent in English and Spanish, who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company. Based on demonstrated skills, this person may be placed in a specific business unit with unit-specific responsibilities such as client relations or data management.

Fluency in both languages is essential to this role. You will regularly read, write, and speak in English and Spanish with colleagues, clients, and outside parties, and you must be able to move between the two languages professionally and accurately.

Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.

You are the person who keeps priorities clear, tracks follow-ups, catches mistakes before others see them, and makes it easier for the team to execute. You communicate clearly in both English and Spanish, protect other people's time, and take pride in getting things done right and on time.

Our clients are large organizations with significant utility usage, including hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. UtiliSave identifies savings opportunities through deep utility tariff expertise, proprietary systems, and rigorous execution.

Requirements

Within the business unit you are ultimately assigned to, the core skills required include:

• Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
• Turn rough inputs — including notes, emails, and spreadsheets — into clean, accurate, ready-to-use work product.
• Keep shared drives, trackers, files, and records current and organized.
• Monitor open items, close loops, and flag issues early before they become problems.
• Support day-to-day communication with internal and external stakeholders in English and Spanish in a prompt, professional manner.
• Translate and draft emails, documents, and other materials between English and Spanish as needed.
• Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
• Handle sensitive information with discretion and good judgment.

Compensation

$35,000 to $40,000 / year
Depending on experience · Full-time · Fully remote, US-based (EST hours)

Qualifications

• Full professional fluency in English and Spanish, written and spoken, is required. Candidates will be asked to demonstrate proficiency in both languages during the interview process.
• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment.
• Bachelor's degree required.
• Excellent written and verbal communication skills in both English and Spanish.
• Professional presence across phone, email, and video in both languages.
• Very strong attention to detail and organizational discipline.
• Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered.
• Ability to work independently once expectations are clear and collaborate effectively when needed.
• Strong research, follow-through, and problem-solving skills.
• Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools.
• Fast to learn systems, strong with lists and task tracking, and motivated by clean execution.
• Prior experience in professional services, legal, finance, consulting, or a similarly fast-paced environment is a plus.

Benefits include health, dental, and vision insurance; 401(k) with company match; and paid time off.

Is this job truly fully remote, or will I need to come into an office? The position is fully remote, with no office requirement. However, candidates must be US-based and work during Eastern Standard Time (EST) business hours. What level of Spanish fluency is required for this role? Full professional fluency in both written and spoken Spanish is required. Candidates will be asked to demonstrate proficiency in both English and Spanish during the interview process. What is the salary range for this position? The compensation is $35,000 to $40,000 per year, depending on experience, for a full-time role. What business unit will I be assigned to? The specific business unit assignment (such as client relations or data management) will be determined based on your demonstrated skills after joining. All units share the same core administrative and bilingual communication responsibilities. What benefits does UtiliSave offer for this role? Benefits include health, dental, and vision insurance, a 401(k) with company match, and paid time off.

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