Bilingual Administrative Coordinator

Scion Staffing, Inc.; San Francisco (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Welcoming multicultural environment

Career growth

Mission-driven team

Job summary

Scion Nonprofit Staffing is seeking a Bilingual Administrative Coordinator in San Francisco, CA to support daily operations and provide exceptional administrative assistance in English and Mandarin. The role emphasizes a welcoming environment for students, families, staff, and visitors and requires strong organizational and bilingual communication skills.

The position is full-time, 100% onsite, with a Monday–Friday 8:00 AM–5:00 PM schedule, offering competitive pay and opportunities for

Qualifications

• Bilingual English and Mandarin Chinese required; communicate professionally with families, staff, and visitors.
• Experience in reception/front desk operations, administrative coordination, office management, or similar client-facing role, ideally within an educational or service-oriented environment.
• Strong organizational skills and attention to detail; maintain accurate records, manage data, and handle confidential information with professionalism and discretion.
• Proficiency with office technology, databases, and administrative systems, with the ability to learn and navigate information and data management platforms.
• Excellent interpersonal, written, and verbal communication skills, with a proactive, adaptable, and service-oriented approach to supporting a fast-paced organization.

Responsibilities

• Front Desk & Visitor Engagement: Manage front desk operations, answer calls, welcome families and visitors, coordinate visitor access, and provide professional bilingual communication and translation support as needed.
• Records & Data Management: Maintain accurate records, enrollment documentation, attendance tracking, emergency contacts, and other essential information while ensuring confidentiality and compliance with applicable requirements.
• Administrative & Office Coordination: Support daily administrative functions, including filing, data entry, mail distribution, office supply management, purchase orders, and internal communications.
• Executive & Leadership Support: Provide administrative assistance to leadership, including calendar management, travel arrangements, expense processing, and coordination of internal communications.
• Events & Community Engagement: Assist with organizational events, informational sessions, meetings, and community activities while creating a positive experience for prospective and existing families.
• Operations & Collaboration: Partner with leadership, administrative staff, and other departments to maintain an organized, efficient, and professional environment while supporting evolving operational needs.

Skills

Bilingual English/Mandarin

Front desk operations

Administrative coordination

Records management

Excellent communication

Office technology

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for a Bilingual Administrative Coordinator for a growing private educational organization in San Francisco, California . This is an exciting opportunity for a highly organized, service-oriented professional fluent in English and Mandarin Chinese to support daily operations, provide exceptional administrative assistance, and create a welcoming environment for students, families, staff, and visitors! This is a full-time, direct-hire, 100% onsite position in San Francisco, CA , with a Monday–Friday, 8:00 AM–5:00 PM schedule.

Position Overview

The Bilingual Administrative Coordinator will serve as a primary point of contact for families, staff, and visitors while ensuring a welcoming, professional, and organized environment. This position combines front desk operations, bilingual communication, records management, and administrative coordination to support the daily operations of a growing educational organization.

Perks

Competitive annual salary of $70,000–$80,000 , depending on experience and qualifications. Opportunity to join a growing educational organization and make a meaningful impact on daily operations. Play an important role in supporting students, families, and staff within a welcoming, multicultural environment. Opportunities for professional development and career growth. Join a collaborative, mission-driven team that values professionalism, teamwork, and exceptional service.

Responsibilities

• Front Desk & Visitor Engagement: Manage front desk operations, answer calls, welcome families and visitors, coordinate visitor access, and provide professional bilingual communication and translation support as needed.
• Records & Data Management: Maintain accurate records, enrollment documentation, attendance tracking, emergency contacts, and other essential information while ensuring confidentiality and compliance with applicable requirements.
• Administrative & Office Coordination: Support daily administrative functions, including filing, data entry, mail distribution, office supply management, purchase orders, and internal communications.
• Executive & Leadership Support: Provide administrative assistance to leadership, including calendar management, travel arrangements, expense processing, and coordination of internal communications.
• Events & Community Engagement: Assist with organizational events, informational sessions, meetings, and community activities while creating a positive experience for prospective and existing families.
• Operations & Collaboration: Partner with leadership, administrative staff, and other departments to maintain an organized, efficient, and professional environment while supporting evolving operational needs.

Qualifications

• Bilingual proficiency in English and Mandarin Chinese required , with the ability to communicate professionally with families, staff, and visitors.
• Experience in reception, front desk operations, administrative coordination, office management, or a similar client-facing role , ideally within an educational or service-oriented environment.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records, manage data, and handle confidential information with professionalism and discretion.
• Proficiency with office technology, databases, and administrative systems, with the ability to learn and navigate information and data management platforms.
• Excellent interpersonal, written, and verbal communication skills, with a proactive, adaptable, and service-oriented approach to supporting a fast-paced organization.

Compensation and Benefits

This position offers a competitive annual salary of $70,000–$80,000 , depending on experience and qualifications. The organization offers a collaborative and supportive work environment, opportunities for professional development, and the chance to contribute to a growing educational community. Specific employee benefits will be discussed during the interview process.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.