Nonprofit Office and Events Coordinator

Scion Staffing; Palo Alto (CA); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Competitive salary 90k-115k

Employer-paid medical, dental, and 040

6 weeks PTO + 10 holidays

401(k) up to 10%

Professional development up to $5,000

Job summary

Scion Staffing has been engaged to conduct a search for a Nonprofit Office and Events Coordinator for a philanthropic foundation in Palo Alto. This full-time, onsite role combines reception, office operations, event coordination, and administrative support to create a polished workplace experience for staff and partners.

The ideal candidate is proactive, service-oriented, and detail-focused, capable of managing calendars, budgets, and cross-functional logistics to deliver exceptional experiences.

Qualifications

• Experience in office operations, workplace services, event planning and execution, and administrative support.
• Ability to coordinate events, manage priorities, and deliver high levels of service in a dynamic workplace.
• Proficiency with Outlook, Word, Excel, PowerPoint and collaboration tools; familiarity with Teams/Concur is a plus.

Responsibilities

• Serve as the primary point of contact for staff, visitors, and vendors, overseeing reception and day-to-day needs.
• Maintain a welcoming office environment including café, kitchen, catering, conference rooms, and workplace improvements.
• Coordinate internal and external events, meetings, and staff gatherings with timelines, vendors, and logistics.
• Partner with stakeholders to anticipate needs, manage calendars, budgets, and ensure seamless experiences.
• Provide administrative support to Communications, manage inboxes, contracts, invoices, and file systems.
• Offer backup admin and facilities support, assist executives, and support Board meeting logistics.

Skills

Office operations

Event planning

Administrative support

Communication skills

Tools

Outlook

Word

Excel

PowerPoint

Box

Zoom

Microsoft Teams

Concur

Job description

Scion Staffing has been engaged to conduct a search for a Nonprofit Office and Events Coordinator for a highly respected philanthropic foundation dedicated to creating meaningful and lasting impact through environmental conservation, scientific discovery, and community investment. This is a full-time, onsite position based in Palo Alto, CA, working Monday through Friday.

POSITION OVERVIEW

The Nonprofit Office and Events Coordinator will play a central role in creating a welcoming, polished, and highly organized workplace experience for staff, visitors, and partners. This position combines reception and office operations, event coordination, and administrative support while serving as a key resource across the organization. The ideal candidate is proactive, service-oriented, detail-focused, and energized by creating exceptional experiences and keeping a dynamic office running smoothly.

PERKS

• Competitive salary range of $90,000 to $115,000 annually
• Employer-paid medical, dental, and vision options for employees and dependents
• 6 weeks of paid time off annually plus 10 paid holidays
• 401(k) retirement plan with a foundation contribution of up to 10%
• Generous professional development benefit, including up to $5,000 annually and paid time to participate in educational programs

RESPONSIBILITIES

• Serve as the primary point of contact for staff, visitors, and vendors, overseeing reception, visitor arrivals, incoming calls, mail, deliveries, shared spaces, office supplies, and day-to-day workplace needs.
• Maintain a welcoming and hospitality-driven office environment, including café and kitchen operations, food and beverage offerings, catering, conference rooms, seasonal touches, and employee-focused workplace enhancements.
• Coordinate and execute internal and external events, meetings, convenings, and staff gatherings, managing timelines, vendors, catering, materials, setup, breakdown, and onsite logistics.
• Partner with internal stakeholders to anticipate event and operational needs, identify solutions, manage calendars and logistics, and ensure a seamless experience that aligns with organizational priorities and budgets.
• Provide administrative and project support to the Communications team, including managing shared inboxes, contracts, invoices, file systems, team meetings, book club activities, and internal communications.
• Provide backup administrative and facilities support as needed, including assisting executive and administrative colleagues, coordinating building-related needs, supporting Board meeting logistics, and contributing to cross-functional office initiatives.

QUALIFICATIONS

• Strong background in office operations, workplace services, event planning and execution, administrative support, or a related environment.
• Demonstrated ability to coordinate events, manage competing priorities, and consistently deliver a high level of service in a dynamic workplace.
• Strong proficiency with workplace technology and tools such as Outlook, Word, Excel, PowerPoint, Box, Zoom, and similar platforms; familiarity with Microsoft Teams and Concur is a plus.
• Excellent written and verbal communication skills with a professional, welcoming approach and the discretion to appropriately handle confidential or sensitive information.
• Highly organized, proactive, resourceful, and collaborative, with strong attention to detail and the ability to anticipate needs, take ownership, and adapt as priorities evolve.

COMPENSATION AND BENEFITS

This position offers an annual salary of $90,000 to $115,000, depending on experience, skills, and other job-related factors. The comprehensive benefits package includes employer-paid medical, dental, and vision options for employees and dependents; mental wellness resources; paid parental leave; employer-paid disability and life insurance; flexible spending accounts; 6 weeks of paid time off; 10 paid holidays; and a 401(k) retirement plan with a foundation contribution of up to 10%. Additional offerings include a matching gifts program, commuter benefits, and a professional development program providing up to $5,000 annually plus paid time to participate in educational opportunities.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.