Bilingual Administrative Assistant: Scheduling & Reception

City of Mission Texas; Mission, Northern (TX, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

City of Mission Texas seeks a clerical assistant to provide regular administrative support to the Boys & Girls Club Director and staff. Responsibilities include preparing correspondence, maintaining calendars, handling phones, and filing documents with strict confidentiality.

This role requires typing 50 wpm, proficiency in Microsoft Office, and fluency in Spanish and English. Background checks, drug screening, and professional appearance are required.

Qualifications

• High school diploma or GED required.
• At least 1 year of office experience or training.
• Must type at least 50 wpm.
• Bilingual English/Spanish proficiency required.
• Proficient in using copy, fax, and telephone equipment.
• Background, drug, and pre-placement screenings required.

Responsibilities

• Performs regular secretarial duties and prepares correspondence and reports.
• Maintains supervisor's calendar and schedules meetings and travel arrangements.
• Maintains electronic and hard copy filing systems for easy retrieval.
• Answers telephones and provides general information; routes calls as needed.
• Monitors office supply inventory and orders supplies.
• May manage attendance logs and transmit data to payroll.

Skills

Typing 50 wpm

Windows Programs

Microsoft Office

Excel

Access

Bilingual English/Spanish

Customer relations

Confidentiality

Instruction following

Reading and interpreting documents

Education

High school diploma or GED

1 year office experience/training

Tools

Microsoft Office Suite

Excel & Access

Copy & Fax machines

Job description

City of Mission Texas seeks a clerical assistant to provide regular administrative support to the Boys & Girls Club Director and staff. Responsibilities include preparing correspondence, maintaining calendars, handling phones, and filing documents with strict confidentiality.

This role requires typing 50 wpm, proficiency in Microsoft Office, and fluency in Spanish and English. Background checks, drug screening, and professional appearance are required.