Administrative Assistant

LHH; New York (NY); On-site; USD 34,000 - 41,000; Full time

Job summary

LHH is seeking a Bilingual Spanish Administrative Assistant to support day-to-day administrative and operational needs of a residential property. This temp-to-perm role requires you to be organized, personable, and comfortable interacting with tenants, vendors, and internal staff.

Responsibilities include handling phones, mail, meetings, HUD/LIHTC filing, applicant communications, vendor coordination, accounts payable, and updating tenant accounts in our property management software.

Qualifications

• Bilingual Spanish is required.
• High school diploma or equivalent; college degree preferred.
• 1–2 years of administrative experience.
• Experience with tenant services or government-subsidized housing is a plus.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication.
• Proficient in Microsoft Office; property management software a plus.
• Able to manage multiple priorities; work independently or with a team.

Responsibilities

• Answer phones, make copies and faxes, distribute mail, and schedule meetings.
• Maintain tenant HUD and LIHTC filing systems in an organized manner.
• Assist with waiting lists, applications, and applicant correspondence.
• Draft and send approved correspondence.
• Assist tenants with annual income recertification per HUD/LIHTC guidelines.
• Maintain completed work orders and building inspection reports.
• Run Accounts Receivable reports and prepare delinquent reminder letters.
• Update tenant accounts in property management software.
• Assist with contacting and scheduling vendors and maintaining vendor files.
• Support invoice submission and other accounts payable processes.
• Provide additional administrative support to property management as needed.

Skills

Bilingual Spanish

Customer service

Communication

Organization

Time management

Problem solving

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Property management software

Job description

Job Type: Temp-to-Perm

Schedule: Full-Time, Monday–Friday, 9:00 AM–5:00 PM

Pay: $25–$30/hour, dependent on experience

We are seeking a Bilingual Spanish Administrative Assistant to support the day-to-day administrative and operational needs of a residential property. This is a temp-to-perm opportunity ideal for someone who is organized, personable, detail-oriented, and comfortable interacting with tenants, vendors, and internal staff.

Responsibilities:

• Answer phones, make copies and faxes, distribute incoming mail, and schedule meetings.
• Maintain tenant HUD and LIHTC filing systems in an organized and efficient manner.
• Assist with maintaining waiting lists, filing applications, and managing applicant correspondence.
• Draft and send approved correspondence.
• Assist tenants with annual income recertification in accordance with HUD and LIHTC guidelines.
• Maintain completed work orders and building inspection reports.
• Run Accounts Receivable reports and assist with preparing delinquent reminder letters.
• Update tenant accounts within property management software.
• Assist with contacting and scheduling vendors and maintaining vendor files.
• Support invoice submission and other accounts payable processes.
• Provide additional administrative support to property management as needed.

Qualifications:

• Bilingual Spanish is required.
• High school diploma or equivalent required; college degree preferred.
• Minimum of 1–2 years of administrative experience.
• Experience working with senior populations or government-subsidized/affordable housing is a plus.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office; experience with property management software is a plus.
• Strong organizational, time-management, and problem-solving skills.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Some walking throughout the property and occasional light lifting and bending may be required.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy