Bilingual Administrative Assistant — Invoicing & Scheduling

Miller Pipeline Corp; Commerce City (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, vision, dental

401(k)

Paid time off

Job summary

Miller Pipeline Corp in Commerce City, CO, is seeking an experienced administrative professional to support customer service, invoicing, and office operations. This role requires bilingual English/Spanish, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

You will handle invoices, update spreadsheets, create and close orders in the Xcel system, and coordinate with customers, vendors, and technicians.

Qualifications

• Bilingual English/Spanish required.
• Willing to work overtime on weeknights/weekends as workload demands.
• High school diploma or equivalent.
• 5-10+ years of administrative and/or customer service experience.
• 6+ months invoicing experience.
• Proficient in Microsoft Office (Excel & Word).
• Ability to plan, prioritize, organize a diversified workload with urgency.
• Strong written and oral communication skills.

Responsibilities

• Answer and respond to customer, vendor, and technician emails and phone calls.
• Process invoices and manage daily office paperwork.
• Update spreadsheets and send to correct destinations.
• Create and close orders in the Xcel system.
• Call customers for appointments and follow up with builders for new gas meter installations.
• Prepare spreadsheets to calculate invoicing, retainage, and deliverables.
• Assist with questions in Xcel systems.
• Maintain organized records and reports.

Skills

Bilingual English/Spanish

Administrative experience

Customer service

Invoicing

MS Office (Excel/Word)

Time management

Communication skills

Education

High school diploma or equivalent

Associate’s degree or coursework in business/HR/accounting

Tools

Excel

Word

Xcel system

Job description

Miller Pipeline Corp in Commerce City, CO, is seeking an experienced administrative professional to support customer service, invoicing, and office operations. This role requires bilingual English/Spanish, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

You will handle invoices, update spreadsheets, create and close orders in the Xcel system, and coordinate with customers, vendors, and technicians.