Bilingual Office & Admin Assistant (Spanish/English)

Ultimate Staffing Services; Denver (CO); On-site; USD 22,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Life insurance

Short-term disability

401(k) with match

Paid time off

Paid holidays

Bonus opportunities

Job summary

Ultimate Staffing Services, on behalf of a growing commercial roofing company, seeks a Bilingual Office Assistant to support daily office operations, customer service, and administrative tasks in Denver, Colorado. Responsibilities include answering calls and emails, scheduling, filing, billing support, onboarding, translations, and preparing reports.

A high school diploma and at least two years of related experience are required; strong MS Office skills are essential.

Qualifications

• High school diploma or equivalent required.
• Minimum two years of administrative, office support, or related experience.
• Experience supporting HR, payroll, billing, construction, service, or field operations environments is a plus.

Responsibilities

• Greet visitors and provide exceptional customer service.
• Answer calls and emails; route inquiries to teams.
• Maintain office supply inventory and order as needed.
• Organize filing systems and digital records.
• Coordinate schedules, meetings, and calendars.
• Draft correspondence and business documents.
• Enter and approve employee timesheets daily.
• Prepare and distribute daily and weekly reports.
• Support billing and invoicing; assist collections.
• Provide Spanish/English translation during trainings and communications.
• Assist with new hire paperwork and onboarding.
• Create employee badges and maintain documentation.
• Open, manage, and close work orders; generate reports.

Skills

Computers & office tech

MS Office

Data entry & typing

Verbal & written comms

Customer service

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Ultimate Staffing Services, on behalf of a growing commercial roofing company, seeks a Bilingual Office Assistant to support daily office operations, customer service, and administrative tasks in Denver, Colorado. Responsibilities include answering calls and emails, scheduling, filing, billing support, onboarding, translations, and preparing reports.

A high school diploma and at least two years of related experience are required; strong MS Office skills are essential.