Administrative Assistant – Bilingual

Miller Pipeline Corp; Commerce City (CO); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, vision, dental

401(k)

Paid time off

Job summary

Miller Pipeline Corp in Commerce City, CO, is seeking an experienced administrative professional to support customer service, invoicing, and office operations. This role requires bilingual English/Spanish, strong organization, and the ability to manage multiple tasks in a fast-paced environment.

You will handle invoices, update spreadsheets, create and close orders in the Xcel system, and coordinate with customers, vendors, and technicians.

Qualifications

• Bilingual English/Spanish required.
• Willing to work overtime on weeknights/weekends as workload demands.
• High school diploma or equivalent.
• 5-10+ years of administrative and/or customer service experience.
• 6+ months invoicing experience.
• Proficient in Microsoft Office (Excel & Word).
• Ability to plan, prioritize, organize a diversified workload with urgency.
• Strong written and oral communication skills.

Responsibilities

• Answer and respond to customer, vendor, and technician emails and phone calls.
• Process invoices and manage daily office paperwork.
• Update spreadsheets and send to correct destinations.
• Create and close orders in the Xcel system.
• Call customers for appointments and follow up with builders for new gas meter installations.
• Prepare spreadsheets to calculate invoicing, retainage, and deliverables.
• Assist with questions in Xcel systems.
• Maintain organized records and reports.

Skills

Bilingual English/Spanish

Administrative experience

Customer service

Invoicing

MS Office (Excel/Word)

Time management

Communication skills

Education

High school diploma or equivalent

Associate’s degree or coursework in business/HR/accounting

Tools

Excel

Word

Xcel system

Job description

Do you want to help make a difference in building America's infrastructure?

Since 1953, Miller Pipeline has been a leader in building and maintaining America's infrastructure as a premier underground pipeline construction and repair contractor. Our workforce is made up of highly trained and skilled employees totaling over 5,000 with office locations in 23 states. While continually investing in gas infrastructure programs, Miller Pipeline’s revenues have continued to grow year over year.

Thinking about joining our team and building a career here? There is no better time than now!

At Miller Pipeline you will gain:

• Growth opportunities for career advancement (Grow Here) at Miller Pipeline
• Competitive wages and industry-leading benefits
• A team-oriented atmosphere centered around our core values of Safety, Quality, Commitment, and Reputation (Our Core Values )
• Communicate to customers and homeowners in both English and Spanish.
• Answer and respond timely to customer, vendor, and technician emails and phone calls.
• Process invoices.
• Verify daily reports and timesheets.
• Update spreadsheets and send to the correct destinations.
• Oversee multiple Meter Technician’s daily paperwork.
• Enter gas meter information in the Xcel system.
• Verify gas meter information on gas meters that were set the previous day.
• Cross-check the gas meter information on the Technicians’ daily reports.
• Create and close orders in the Xcel system.
• Call customers for appointments to bring meters up to Xcel standards.
• Call builders for information for new gas meter installations.
• Do reminder calls for appointments.
• Send work orders to Technicians for next day’s work.
• Handle and problem solve miscellaneous Xcel issues that arise.
• Create spreadsheets for jobs.
• Assist with questions in Xcel systems.

Required Qualifications:

• Must be bilingual (English/Spanish).
• Must be willing to work overtime on weekends and evenings, depending on workload.
• High school diploma or equivalent.
• 5-10+ years professional administration and/or customer service.
• 6+ months of invoicing experience.
• Proficiency in Microsoft Office, specifically Excel and Word.
• Ability to operate office equipment such as fax machines, copiers, and phone systems.
• Independent judgment to plan, prioritize, organize diversified workload, and recommend changes in office practices or procedures.
• Effectively manage multiple tasks or projects with competing deadlines, and produce accurate results with a proper sense of urgency for customers and co-workers.
• Prepare spreadsheets to calculate amounts such as cumulative invoicing, retainage, and deliverables.
• Ability to learn new software quickly.
• Effective written and oral communication.

Preferred Qualifications:

• Associate’s degree or significant college coursework in business management, human resources, accounting, or a related field.
• Experience with web portals for time and attendance.

Shift:

Monday – Friday, 9am – 5pm. Ability to work some overtime on weeknights/weekends.

Health & Retirement:

Medical, vision, dental, 401(k), and paid time off are offered.