Bilingual Administrative Assistant - Invoicing & Ops Support

DDS Companies; Commerce City (CO); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Medical, vision, dental insurance

401(k) plan

Paid time off

Job summary

Miller Pipeline in the United States seeks an experienced administrative professional to support customer service and invoicing. The role requires bilingual English/Spanish communication and a willingness to work overtime.

You will handle invoices, daily reports, scheduling with the Xcel system, and provide essential office support in a high-volume environment aligned with safety and quality values.

Qualifications

• Must be bilingual in English and Spanish.
• Overtime on weekends/evenings may be required.
• High school diploma or equivalent.
• 5–10+ years of professional administration or customer service.
• 6+ months invoicing experience.
• Proficient with Microsoft Excel and Word.
• Strong written and verbal communication.
• Ability to handle multiple tasks with deadlines.

Responsibilities

• Communicate with customers and homeowners in English and Spanish.
• Answer and respond to customer, vendor, and technician emails and calls.
• Process invoices and verify daily reports and timesheets.
• Update spreadsheets and send to correct destinations.
• Oversee multiple technicians' daily paperwork and data entry in Xcel system.
• Call customers for appointments and coordinate new meter installations.
• Send work orders and assist with questions in Xcel systems.

Skills

Bilingual English/Spanish

Customer service

Administrative experience

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate’s degree (preferred)

Tools

Excel

Word

Invoicing software

Job description

Miller Pipeline in the United States seeks an experienced administrative professional to support customer service and invoicing. The role requires bilingual English/Spanish communication and a willingness to work overtime.

You will handle invoices, daily reports, scheduling with the Xcel system, and provide essential office support in a high-volume environment aligned with safety and quality values.