Bilingual Administrative Assistant - Data, Billing & Scheduling

Installed Building Products; Tulsa (OK); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly wage

Medical, dental, and vision coverage

Company-paid life insurance

Longevity Stock Program

IBP Foundation Scholarship

Paid vacation and holidays

Employee Financial Assistance Program

Opportunities for growth and advance.

401(K) (Pre-Tax and Post-Tax)

Roth 401(k) with company matching

Supplemental Insurance

Job summary

Installed Building Products Tulsa is seeking an administrative professional to support sales and service teams in a fast-paced environment. You will handle data entry, communications with customers and suppliers, and ensure accurate invoicing. The role requires strong organizational skills and reliability.

The position offers an on-site work setting in Tulsa with competitive hourly pay and opportunities for growth within the IBP family. Fluent English is required; Spanish is a plus.

Qualifications

• 1-2 years of admin experience.
• Fluent English; Spanish a plus.
• Proficiency with Word, Excel, Outlook.

Responsibilities

• Data entry and recordkeeping.
• Communicate with customers, installers, and subcontractors via email/phone.
• Verify site readiness and take down calls for estimates.
• Process client billing and invoicing accurately.
• Create work orders and maintain detailed notes on accounts.

Skills

Admin experience

Bilingual (English/Spanish)

Microsoft Office

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Installed Building Products Tulsa is seeking an administrative professional to support sales and service teams in a fast-paced environment. You will handle data entry, communications with customers and suppliers, and ensure accurate invoicing. The role requires strong organizational skills and reliability.

The position offers an on-site work setting in Tulsa with competitive hourly pay and opportunities for growth within the IBP family. Fluent English is required; Spanish is a plus.