Bilingual Administrative Assistant for Head Start Programs

Innovative Network of Knowledge; Roswell (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

Innovative Network of Knowledge is seeking a detail-oriented administrative professional to support grant area leadership and program operations in a fast-paced setting. You will handle word processing, data entry, calendar management, report preparation, and coordination of meetings, with bilingual English/Spanish capabilities preferred.

The role requires strong computer literacy and compliance with federal regulations.

Qualifications

• High School diploma or GED required.
• One year of clerical support in an office environment required.
• Bilingual Spanish preferred.
• Experience with Head Start administrative functions preferred.

Responsibilities

• Provide word processing and administrative support for grant area leadership, policy council, center leadership, parent committees, and other agency needs.
• Maintain record keeping system and form compliance with federal regulations and agency policies and protocols.
• Collect, collate, and distribute information; maintain grant area data and files.
• Produce final drafts of minutes, manuals, rosters, grant requests and miscellaneous documents.
• Work closely with program staff to support accurate reporting and program compliance.
• Maintain calendars, schedule meetings, reserve rooms/conference bridges, coordinate travel and logistics, attend and record meetings, training sessions, and other events.
• Route incoming and outgoing mail and interoffice mail.
• Maintain office equipment and supplies, including inventory and order management.
• Support grant area leadership coordination with executive staff to address identified needs and requests for information.
• Support school events, meetings, and other team activities, including annual in-service training.
• Maintain confidentiality in all areas of child and program operations.
• Process invoices as required and in a timely manner.
• Perform reception duties for the grant area’s office(s).
• Supervise volunteers in clerical, data entry and other miscellaneous duties assigned.
• Support other special projects and perform other job duties as assigned.

Skills

Clerical experience

Spanish bilingual

Office management

Head Start knowledge

Education

High School diploma or GED

Tools

Office 365

Job description

Innovative Network of Knowledge is seeking a detail-oriented administrative professional to support grant area leadership and program operations in a fast-paced setting. You will handle word processing, data entry, calendar management, report preparation, and coordination of meetings, with bilingual English/Spanish capabilities preferred.

The role requires strong computer literacy and compliance with federal regulations.