Bilingual Administrative Assistant for Crisis Services

60 Innovative Network of Knowledge; Odessa (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Innovative Network of Knowledge (INK) seeks an experienced administrative professional to support its educational programs across multiple sites. You will manage client databases, handle registrations, and coordinate communications with staff, families, and partners in a fast-paced environment.

Ideal candidates have a high school diploma or GED, 2 years of admin experience, and strong Microsoft Word/Excel skills. Bilingual English/Spanish is preferred to serve diverse communities.

Qualifications

• High school diploma or GED required.
• 2 years administrative experience preferred.
• Advanced skill level in Microsoft Word and Excel.

Responsibilities

• Accept and screen visitors, emails, and phone calls.
• Complete pre-registrations and route to staff.
• Data entry and maintenance of client databases and records.
• Manage closed case files for statewide locations.
• Assist with program purchasing with supervisor approval.
• Reconcile monthly expense ledgers across sites.
• Prepare correspondence, memos, and charts with accuracy.
• Coordinate travel arrangements (flight, lodging, per diem).
• Support staff with admin tasks, budgeting, and reporting.
• Collaborate with Navigators, Manager, and staff to serve clients.

Skills

Database management

Filing systems

Microsoft Word

Microsoft Excel

Bilingual English/Spanish

Education

High school diploma or GED

Job description

Innovative Network of Knowledge (INK) seeks an experienced administrative professional to support its educational programs across multiple sites. You will manage client databases, handle registrations, and coordinate communications with staff, families, and partners in a fast-paced environment.

Ideal candidates have a high school diploma or GED, 2 years of admin experience, and strong Microsoft Word/Excel skills. Bilingual English/Spanish is preferred to serve diverse communities.