Administrative Assistant

IBP; Tulsa (OK); On-site; USD 21,000 - 30,000; Full time

Benefits offered by this job

Competitive hourly wage

Medical, dental, and vision coverage

Company-paid life insurance

401(K) with company matching

Paid vacation and holidays

Employee Financial Assistance Program

Growth opportunities

Job summary

Installed Building Products Tulsa is seeking an administrative assistant to support sales and operations. You will handle data entry, communications with customers, installers, and subcontractors, and help verify site readiness.

You will also assist with order details, notes, and document management to ensure smooth daily workflows. The role emphasizes strong organization, multitasking, and professional customer service.

Qualifications

• 1–2 years of admin experience.
• Fluent English/Spanish language skills are a plus.
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook.
• Excellent communication and interpersonal skills.
• Ability to prioritize, multitask, and manage time efficiently.
• Knowledge of customer service ethics, principles, and procedures.

Responsibilities

• Data entry and administrative support.
• Communicate with customers, installers, and subcontractors via email and phone.
• Follow-up calls to verify if the work site is ready.
• Take down calls for estimates and communicate with sales staff.
• Verify job site and missing information for daily orders.
• Open and maintain detailed notes on customer accounts.
• Navigate clients’ websites for job specs and status updates.
• Process client billing and invoicing accurately.

Skills

Admin experience

Bilingual English/Spanish

Communication skills

Time management

Education

High School or better

Tools

Microsoft Office

Word

Excel

Outlook

Job description

• Communicate with customers, Installers, and subcontractors via email and/or phone
• Follow-up calls to verify if the work site is ready
• Take down calls for estimates and communicate with the sales staff
• Verify job site and any missing information for daily sales/service/purchase orders
• Open and maintain detailed notes on customer accounts
• Navigate clients’ websites for job specifications and status updates
• Scan and attach documents
• Manage and process client billing and invoicing in a timely and accurate manner
• Perform other administrative and financial support tasks
• Payroll processing and timekeeping

Role requirements:

• 1-2 years of admin experience
• Fluent English/Spanish language skills are a plus
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills
• Ability to prioritize, multitask, and manage time efficiently
• Knowledge of customer service ethics, principles, and procedures

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.

• Competitive hourly wage
• Medical, dental, and vision coverage
• Company-paid life insurance
• Longevity Stock Program
• IBP Foundation
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

Installed Building Products Tulsa is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent customer service - these aren't just words; they represent how Installed Building Products Tulsadoes business. Whatever your needs, you can trust us to offer high-quality insulation materials and service.

Find your next career opportunity and join our team at Installed Building Products Tulsa!

EEO StatementIBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Key responsibilities:

• Data entry
• Communicate with customers, Installers, and subcontractors via email and/or phone
• Follow-up calls to verify if the work site is ready
• Take down calls for estimates and communicate with the sales staff
• Verify job site and any missing information for daily sales/service/purchase orders
• Open and maintain detailed notes on customer accounts
• Navigate clients’ websites for job specifications and status updates
• Scan and attach documents
• Manage and process client billing and invoicing in a timely and accurate manner
• Perform other administrative and financial support tasks
• Payroll processing and timekeeping
• Create work orders

Role requirements:

• 1-2 years of admin experience
• Fluent English/Spanish language skills are a plus
• Knowledge of Microsoft Office products, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills
• Ability to prioritize, multitask, and manage time efficiently
• Knowledge of customer service ethics, principles, and procedures

Physical demands:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.

Benefits:

• Competitive hourly wage
• Medical, dental, and vision coverage
• Company-paid life insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

Installed Building Products Tulsa is part of the Installed Building Products (IBP) family of companies. Integrity, knowledge, and excellent customer service - these aren't just words; they represent how Installed Building Products Tulsadoes business. Whatever your needs, you can trust us to offer high-quality insulation materials and service.

Find your next career opportunity and join our team at Installed Building Products Tulsa!

EEO StatementIBP is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Qualifications

Education

Preferred

High School or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.