Bilingual Administrative Assistant — Clerical & Scheduling Pro

PHILADELPHIA SCHOOL DISTRICT; United States; On-site; USD 17,000 - 25,000; Full time

Job summary

PHILADELPHIA SCHOOL DISTRICT seeks a clerical support staff member to assist in an office or school setting. The role involves typing, filing, scheduling, and answering telephones, supporting efficient operations across departments.

Responsibilities include handling routine correspondence, maintaining records, and coordinating meetings, with emphasis on accuracy, discretion, and adherence to school policies.

Qualifications

• Types correspondence, reports, and various forms including accounting and fiscal statements.
• Composes and types form letters or answers to routine correspondence.
• Assembles statistical information for various reports.

Responsibilities

• Answers telephones and personal inquiries which require knowledge of school and administrative rules, regulations and procedures; routes visitors and calls; secures and releases routine information.
• Operates a personal computer to perform word processing and other functions relative to assigned work.
• Sorts correspondence, checks, vouchers, index cards, and other materials; maintains and purges files.
• Posts and maintains records for personnel, payroll, equipment, pupils and other areas as needed.
• Prepares requisitions for and maintains records of supplies and equipment.
• Schedules meetings for superior or other personnel.
• Operates copy and fax machines.

Skills

Typing 40 WPM

Filing

Scheduling

Answering telephones

Word processing

Education

High school diploma

Tools

Word processing software

Personal computer

Job description

PHILADELPHIA SCHOOL DISTRICT seeks a clerical support staff member to assist in an office or school setting. The role involves typing, filing, scheduling, and answering telephones, supporting efficient operations across departments.

Responsibilities include handling routine correspondence, maintaining records, and coordinating meetings, with emphasis on accuracy, discretion, and adherence to school policies.