Administrative Assistant

London Approach; Philadelphia (Philadelphia County); On-site; USD 28,000 - 33,000; Part time

Job summary

London Approach in Philadelphia, PA is seeking a part-time Bilingual Administrative Assistant to join a parish office onsite.

This role provides front desk support, handles calls and emails, maintains records, and assists the Pastor and staff in a fast-paced environment. Bilingual Spanish/English is required.

Schedule: Saturday-Tuesday, 10:00 AM-3:00 PM; Pay: $20-$24/hour; Temp-to-hire. High school diploma required and familiarity with parish operations is a plus.

Qualifications

• Bilingual Spanish/English is required.
• Experience in administrative, receptionist, front desk, or clerical roles.
• Strong data entry skills and attention to detail.
• Proficient with Microsoft Office.

Responsibilities

• Greet visitors and serve as the first point of contact.
• Answer phones and emails; direct inquiries.
• Assist Spanish-speaking visitors.
• Support Pastor and Parish staff with administrative tasks.
• Prepare bulletins, announcements, and website content.
• Maintain parish records and databases.
• Handle confidential church records appropriately.
• Organize files and respond to emails promptly.
• Coordinate calendar, meetings, and events.

Skills

Bilingual Spanish/English

Front desk

Communication

Data entry

Microsoft Office

Education

High school diploma

Tools

Parish databases

Website content editing

Job description

Phildelphia , Pennsylvania Contract To Hire Sep 30, 2026

The Part Time Bilingual Administrative Assistant will be responsible for providing front desk, clerical, and administrative support in a parish office. This role will serve as the first point of contact for visitors and parishioners, handle phone and email inquiries, maintain records, assist with parish communications, and support the Pastor and Parish staff. The ideal candidate will be professional, welcoming, organized, and comfortable working in a fast-paced, interruption-driven environment.Bilingual Spanish/English is required.

Location: Philadelphia, PA - 100% Onsite
Temp to Hire – Part Time
Schedule: Saturday-Tuesday, 10:00 AM-3:00 PM (20 hours/week)

Pay: $20-$24/hour

Responsibilities

• Greet and welcome visitors and parishioners and provide a professional and friendly first point of contact
• Answer phone calls, take messages, respond to routine questions, and direct inquiries appropriately
• Assist Spanish-speaking visitors and parishioners
• Handle and triage requests related to funerals, anointing, baptisms, weddings, and other parish needs
• Provide administrative and clerical support to the Pastor and Parish staff
• Prepare parish bulletins, announcements, website content, and other communications
• Maintain parish membership information and sacramental records
• Enter and update information in parish databases
• Assist with preparing baptismal and marriage certificates
• Organize and maintain paper and electronic files and records
• Respond to parish emails in a timely and professional manner
• Maintain the parish calendar and assist with scheduling appointments, meetings, and events
• Monitor office supplies and place orders as needed
• Prepare outgoing mail and distribute incoming mail and packages
• Track and maintain required staff and volunteer documentation
• Help maintain a clean, organized, and presentable office
• Provide resources and assistance to visitors who may need emergency support
• Handle confidential church records and conversations appropriately
• Multitask and prioritize urgent requests in an interruption-driven environment
• Perform other administrative duties as assigned

Requirements

• Bilingual Spanish/English is required
• Previous administrative, receptionist, front desk, or clerical experience
• Strong data entry skills and attention to detail
• Proficient with Microsoft Office and comfortable learning new software and computer systems
• Strong written communication skills, including the ability to prepare content for websites, bulletins, and other communications
• Professional, polished, friendly, and welcoming personality
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Ability to remain calm and professional under pressure
• Comfortable working in an environment where priorities and requests can change throughout the day
• Ability to handle sensitive and confidential information
• Basic bookkeeping or office management knowledge is a plus
• High school diploma required
• Familiarity with or understanding of the Catholic Church is helpful but not required