Bilingual Administrative Assistant

Stonecast Products Inc.; Town of Germantown (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Stonecast Products Inc. in Wisconsin is seeking an Administrative Assistant who is highly organized and detail-oriented. You will support operations, accounting, HR, safety, and office administration, ensuring daily tasks run smoothly and efficiently.

The role requires strong communication, confidentiality, and the ability to translate English and Spanish when needed. If you thrive in a fast-paced environment and enjoy helping others, this is a great team to join.

Qualifications

• Experience supporting Operations, HR, Sales, Engineering, and Accounting.
• Bilingual English/Spanish is preferred but not required.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Welcome customers, vendors, and visitors while creating a professional first impression.
• Answer and direct incoming phone calls with exceptional customer service.
• Provide administrative support to multiple departments including Operations, HR, Sales, Engineering, and Accounting.
• Match invoices to purchase orders and assist with Accounts Payable processes.
• Maintain office files, supplies, company vehicle records, and reception areas.
• Assist with recruiting, onboarding, employee records, PTO tracking, and HR administrative tasks.
• Support employee engagement activities, service awards, and company celebrations.
• Assist with safety administration, PPE inventory, SDS documentation, and other safety initiatives.
• Translate English and Spanish documents or conversations as needed.
• Utilize technology and AI tools to improve efficiency and streamline administrative processes.

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Professional communication

Confidentiality

Team player

Proactive

Bilingual English/Spanish

Job description

Are you highly organized, detail-oriented, and someone who enjoys variety in your day? Stonecast Products is looking for an Administrative Assistant to join our team! This is much more than a front desk position—you'll play a key role in supporting our operations, accounting, HR, safety, and office administration while helping keep our business running efficiently.

If you thrive in a fast-paced environment, enjoy helping others, and take pride in keeping things organized, we'd love to meet you!

What You'll Do

• Welcome customers, vendors, and visitors while creating a professional first impression.
• Answer and direct incoming phone calls with exceptional customer service.
• Provide administrative support to multiple departments including Operations, HR, Sales, Engineering, and Accounting.
• Match invoices to purchase orders and assist with Accounts Payable processes.
• Maintain office files, supplies, company vehicle records, and reception areas.
• Assist with recruiting, onboarding, employee records, PTO tracking, and HR administrative tasks.
• Support employee engagement activities, service awards, and company celebrations.
• Assist with safety administration, PPE inventory, SDS documentation, and other safety initiatives.
• Translate English and Spanish documents or conversations as needed.
• Utilize technology and AI tools to improve efficiency and streamline administrative processes.

We're Looking For Someone Who

• Has exceptional organizational and time management skills.
• Can comfortably multitask and prioritize in a busy office.
• Pays close attention to detail and follows through on tasks.
• Communicates professionally with employees, customers, and vendors.
• Maintains confidentiality and handles sensitive information with integrity.
• Enjoys being a team player and taking ownership of their work.
• Is proactive, dependable, and always looking for ways to improve processes.
• Is bilingual in English and Spanish (preferred but not required).

Why Stonecast?

At Stonecast Products, our people are what make us successful. We believe in teamwork, continuous improvement, and creating a positive workplace where employees can grow professionally while making a meaningful impact every day.