Bilingual Administrative & Operations Coordinator

Precision Rail and Mfg.; Oak Creek (WI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Company benefits

Job summary

Precision Rail & Manufacturing is seeking a highly organized, professional bilingual Administrative & Operations Coordinator to provide administrative, accounting and human-resources support to the organization.

The position will be pivotal for communicating with our Spanish-speaking workforce. The successful candidate will be fluent in English and Spanish and comfortable engaging with employees, management and outside contacts in a professional manner.

Qualifications

• Must be fluent in English and Spanish.
• Experience supporting administrative, HR and accounting tasks.
• Strong organizational skills and discretion.
• Able to work independently and handle multiple priorities.

Responsibilities

• Provide day-to-day administrative support to company leadership and operations.
• Serve as a professional communication link between English- and Spanish-speaking staff.
• Assist with hiring, onboarding, and HR-related documentation.
• Support payroll, timekeeping, employee records, and HR processes.
• Provide basic accounting and bookkeeping support, including invoices.
• Maintain accurate personnel, accounting and company records.
• Assist with scheduling, correspondence, reporting and office coordination.
• Support recruiting and communication with hourly manufacturing staff.
• Translate or communicate policies and important information as needed.
• Maintain confidentiality of employee, payroll and financial data.
• Provide general admin support as the company grows.

Skills

Bilingual EN/ES

HR experience

Accounting experience

Office management

MS Office

Tools

Microsoft Excel

Job description

Precision Rail & Manufacturing is seeking a highly organized, professional Bilingual Administrative & Operations Coordinator to provide administrative, accounting and human-resources support to the organization.

The position will be particularly important in supporting communication with the company's Spanish-speaking workforce. The successful candidate will be fluent in both English and Spanish and comfortable communicating professionally with employees, management and outside contacts.

This is a hands‑on role within a growing manufacturing organization and will require someone who is organized, dependable, discreet and willing to take ownership of a variety of administrative responsibilities.

KEY RESPONSIBILITIES

• Provide day-to-day administrative support to company leadership and operations.
• Serve as a professional communication resource between English- and Spanish-speaking employees and management.
• Assist with hiring, onboarding, employee documentation and other HR-related administrative activities.
• Assist with payroll, timekeeping, employee records and other HR/administrative processes.
• Provide basic accounting and bookkeeping support, including invoices, records and documentation.
• Maintain accurate and organized personnel, accounting and company records.
• Assist management with scheduling, correspondence, reporting and general office coordination.
• Support recruiting and communication with hourly manufacturing employees.
• Help translate or communicate company policies, procedures and important information when necessary.
• Maintain confidentiality regarding employee, payroll, financial and company information.
• Provide general administrative support wherever needed as the company continues to grow.

WHAT WE ARE LOOKING FOR

• Fluent in both Spanish and English — required.
• Strong verbal and written communication skills in both languages.
• Previous administrative, HR, accounting or office-management experience.
• Strong organizational skills and attention to detail.
• Professional demeanor and excellent interpersonal skills.
• Comfortable communicating with both management and hourly manufacturing employees.
• Working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Basic accounting/bookkeeping experience preferred.
• Previous manufacturing or industrial experience is beneficial.
• Ability to work independently, prioritize multiple responsibilities and maintain confidentiality.

COMPENSATION

Up to $25/hour, commensurate with experience and qualifications, plus company benefits.