Bilingual Administrative Assistant

Pries-Enterprises-; Independence (IA); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Bonuses

Health/dental/vision benefits

Growth opportunities

Job summary

Pries Enterprises seeks an Administrative Assistant in Independence, IA to ensure smooth office operations and support both office and production teams. The role emphasizes accurate data entry, invoicing tracking, and organized filing, with bilingual English/Spanish capabilities.

Ideal candidates have experience in manufacturing settings, strong communication, and proficiency with MS Office and accounting tools. Growth opportunities and a benefits package are available.

Qualifications

• Administrative experience in manufacturing or industrial setting preferred.
• Experience with bookkeeping/invoicing and financial record maintenance.
• Strong communication and organizational skills.
• Proficient with Office software (MS Office Suite).
• Bilingual in English and Spanish.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide general administrative support to the office and production teams.
• Handle bookkeeping tasks, including data entry, invoice tracking, and basic financial record maintenance.
• Assist with scanning, filing, and organizing digital and physical documents.
• Communicate with employees across departments to share updates, gather information, and support internal processes.
• Serve as a point of contact for customers, vendors, and internal staff via phone and email.
• Support HR and management with basic administrative duties as needed.
• Maintain confidentiality and professionalism in all communications.

Skills

Administrative experience

Bookkeeping

Customer service

Organizational skills

MS Office

Bilingual English/Spanish

Tools

Sage

Excel

Job description

About Us:

Pries Enterprises is a growing and fast-paced manufacturing facility dedicated to delivering high-quality aluminum extrusions for a variety of different industries. We are currently seeking a reliable, organized, and detail-oriented Administrative Assistant to support our team. This position is a vital part of our operations, ensuring smooth communication, accurate record-keeping, and efficient office administration.

Key Responsibilities:

• Provide general administrative support to the office and production teams
• Handle bookkeeping tasks, including data entry, invoice tracking, and basic financial record maintenance.
• Assist with scanning, filing, and organizing digital and physical documents
• Communicate with employees across departments to share updates, gather information, and support internal processes
• Serve as a point of contact for customers, vendors, and internal staff via phone and email
• Support HR and management with basic administrative duties as needed
• Maintain confidentiality and professionalism in all communications

Qualifications:

• Prior administrative experience in a manufacturing or industrial setting preferred
• Experience with bookkeeping or accounting systems (Sage, Excel, or similar)
• Strong customer service and communication skills
• Excellent organizational and time-management abilities
• Comfortable working with computers, printers/scanners, and office software (Microsoft Office Suite)
• Ability to multitask and adapt in a fast-paced environment
• Bilingual in English and Spanish

What We Offer:

• Competitive pay based on experience and bonuses
• Supportive and team-oriented work environment
• Opportunities for growth and cross-training
• Benefits package for health, dental, vision, long and short term disability, and life insurance