Bilingual Admin & Project Coordinator - Import

QUICK USA; Santa Monica (CA); Remote; USD 34,000 - 41,000; Full time

Benefits offered by this job

Benefits: To be confirmed

Job summary

QUICK USA is seeking a Japanese bilingual Administrative & Project Coordinator to support U.S. operations in Los Angeles area.

The role coordinates administrative tasks, accounting support, and import logistics across teams in Japan, Vietnam, and the United States, while liaising with vendors and contractors. The ideal candidate will be organized, detail-oriented, and able to manage multiple responsibilities in a dynamic, project-based environment.

Qualifications

• Business-level proficiency in Japanese and English (written and spoken).
• Experience in import/export operations and international logistics.
• Experience in administration, accounting support, project coordination, or related operations.
• Strong organizational skills with ability to manage multiple tasks independently.
• Excellent communication with vendors, contractors, and internal teams.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Must have valid driver's license and clean driving record.

Responsibilities

• Support day-to-day administrative operations for U.S. business.
• Perform basic bookkeeping tasks, including invoice processing and financial records.
• Coordinate bank transfers, vendor payments, and other accounting-related transactions.
• Communicate with external accounting firms and accountants.
• Maintain and organize business documents and project files.
• Coordinate administrative communications between U.S. operations and overseas teams.
• Coordinate importation of furniture, fixtures, and building materials into the U.S.

Skills

Bilingual Japanese & English

Import/Export operations

Project coordination

Administrative support

Vendor coordination

Remote communication

Driver's license

Microsoft Office

Tools

Microsoft Office Suite

Job description

QUICK USA is seeking a Japanese bilingual Administrative & Project Coordinator to support U.S. operations in Los Angeles area.

The role coordinates administrative tasks, accounting support, and import logistics across teams in Japan, Vietnam, and the United States, while liaising with vendors and contractors. The ideal candidate will be organized, detail-oriented, and able to manage multiple responsibilities in a dynamic, project-based environment.