Bilingual Admin Assistant – On-Site Access & Office Support

safety worxs, llc; Taylor (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Safety Worxs in Taylor, TX is seeking a Spanish-English bilingual Administrative Assistant to support a busy badging and access control office on a large construction project. This on-site role is ideal for someone early in their career who is sharp, dependable, and eager to learn, with strong communication and organizational skills.

Responsibilities include badge issuance, data entry in Excel, coordinating with HR and site personnel, and maintaining records with a sense of urgency.

Qualifications

• Fluent in English and Spanish required.
• High school diploma or equivalent.
• Approximately 1-5 years of professional work experience; customer service, administrative, retail, hospitality, office, or similar experience welcomed.
• Comfortable using computers and learning new systems.
• Basic proficiency with Microsoft Excel.
• Strong communication and interpersonal skills.
• Organized with strong attention to detail.
• Resourceful and willing to research or troubleshoot unfamiliar issues.
• Able to prioritize and respond quickly when something needs attention.
• Dependable and takes pride in producing accurate, complete work.
• Comfortable working 100% on-site in a busy office environment.

Responsibilities

• Assist employees, contractors, vendors, and visitors with site badging and access needs.
• Issue, renew, activate, and deactivate site access badges.
• Verify required documentation and training before badge issuance.
• Maintain accurate information within the badging system.
• Track badge expirations, renewals, and access changes.
• Help resolve badge and access issues quickly and professionally.
• Maintain organized digital and physical records.
• Handle lost, damaged, or stolen badge requests and related documentation.
• Prepare reports and track information using Microsoft Excel.
• Communicate with HR, Safety, Client Security, field personnel, and management.
• Maintain badging supplies and help keep the office organized and operational.
• Research questions, troubleshoot issues, and take initiative to find solutions.
• Identify ways to make everyday processes more organized and efficient.
• Manage multiple priorities while maintaining accuracy and a sense of urgency.

Skills

Bilingual English/Spanish

Communication skills

Attention to detail

Prioritization

Education

High school diploma

Tools

Microsoft Excel

Job description

Safety Worxs in Taylor, TX is seeking a Spanish-English bilingual Administrative Assistant to support a busy badging and access control office on a large construction project. This on-site role is ideal for someone early in their career who is sharp, dependable, and eager to learn, with strong communication and organizational skills.

Responsibilities include badge issuance, data entry in Excel, coordinating with HR and site personnel, and maintaining records with a sense of urgency.