Admin Assistant, TX New Taylor, TX

Safety Worxs; Taylor, Northern (TX, KY); Hybrid; USD 26,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits paid

401k with 4% match

On-site role

Job summary

Safety Worxs in Taylor, TX is seeking a Spanish-English bilingual Administrative Assistant to support our on-site construction team. The role emphasizes data entry, file management, and strong Excel reporting, with a focus on accuracy and proactive problem solving.

Candidates should have a high school diploma and 2-3 years of experience in admin or customer service, and be able to thrive in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• English/Spanish bilingual is required.
• 2-3 years of experience in data entry, customer service or administrative support.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.

Responsibilities

• Oversee issuance/renewal/activation/deactivation of site access badges per security protocols.
• Maintain accurate records in the badging system.
• Ensure personnel complete background verification, orientation, and safety training prior to badge issuance.
• Manage lost/damaged/stolen badges; complete documentation and incident reporting.
• Track badge expirations and coordinate renewals.
• Maintain organized digital and physical files for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as main point of contact for badge-related inquiries from employees, contractors, vendors, visitors.
• Collaborate with HR, Safety, and Client Security to resolve access issues promptly.
• Maintain inventory of badge supplies and ensure operational readiness.
• Identify opportunities to streamline badging workflow and improve efficiency.
• Collect/track/submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management for timely data reporting.

Skills

Bilingual (Spanish-English)

Data entry

Customer service

Office administration

Education

High School Diploma or Equivalent

Tools

Microsoft Excel

Job description

Safety Worxs is seeking a detail-oriented,Spanish-English bilingualAdministrative Assistant with previous customer service skills to join our on-site construction team in Taylor, TX. This role requires a proactive professional who thrives in a fast-paced environment, managing high-volumes of data entry, and office management. The ideal candidate will have strong organizational skills, impeccable attention to detail, excellent communication abilities, and proficiency in Microsoft Excel.

The hours will be between 6AM - 6PM including a 1 hour lunch. 1-2 days of the week will include 1-2 OT hours.

Responsibilities:

• Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols.
• Maintain accurate and current records in the badging system.
• Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.
• Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.
• Track badge expirations and coordinate timely renewals.
• Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.
• Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.
• Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.
• Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.
• Collect, track, and submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management to ensure accurate and timely data reporting.

Qualifications:

• High school diploma or equivalent.
• English/Spanish bilingual is required
• 2-3 years of experience of strong data entry, customer service or administrative support.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.
• Ability to work independently and proactively solve problems.

Preferred:

• Local to Taylor, TX
• Experience in a safety-related administrative role, construction, or industrial environment.
• Full-time, Monday - Friday
• Healthcare benefits paid
• 401k at 4% match
• $19-24/hr. Depending on experience