Bilingual Administrative Specialist – Site Access & Data

Safety-Worxs; Austin (TX); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits paid

401k at 4% match

Full-time, Mon-Fri

Job summary

Safety Worxs is seeking a detail-oriented, Spanish-English bilingual Administrative Assistant with strong data entry and customer service skills to join our on-site construction team in Taylor, TX. The role emphasizes proactive organization and proficiency in Microsoft Excel.

The hours are 6AM–6PM, Monday–Friday, with 1–2 overtime hours some weeks. Full-time position with healthcare benefits and a 401(k) at 4% match; compensation ranges from $19 to $24 per hour depending on experience.

Qualifications

• High school diploma or equivalent required.
• Spanish-English bilingual required.
• 2-3 years of data entry, customer service or administrative support experience.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.
• Ability to work independently and proactively solve problems.

Responsibilities

• Oversee issuance, renewal, activation, and deactivation of site access badges.
• Maintain accurate and current records in the badging system.
• Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.
• Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.
• Track badge expirations and coordinate timely renewals.
• Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.
• Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.
• Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.
• Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.
• Collect, track, and submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management to ensure accurate and timely data reporting.

Skills

Spanish-English bilingual

Data entry

Customer service

Administrative support

Attention to detail

Organizational skills

Excellent communication

Proactive problem solving

Microsoft Excel

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

Safety Worxs is seeking a detail-oriented, Spanish-English bilingual Administrative Assistant with strong data entry and customer service skills to join our on-site construction team in Taylor, TX. The role emphasizes proactive organization and proficiency in Microsoft Excel.

The hours are 6AM–6PM, Monday–Friday, with 1–2 overtime hours some weeks. Full-time position with healthcare benefits and a 401(k) at 4% match; compensation ranges from $19 to $24 per hour depending on experience.