Administrative Assistant

Safety Worxs, LLC; Taylor (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Safety Worxs, LLC in Taylor, TX seeks a detail-oriented, bilingual Administrative Assistant to support the on-site construction team. The role emphasizes data entry, record-keeping, badge management, and customer service in a fast-paced environment.

The ideal candidate has strong organizational skills, attention to detail, excellent communication abilities, and is proficient in Microsoft Excel. This on-site position requires proactive problem-solving and independent work ethic.

Qualifications

• High school diploma or equivalent.
• English/Spanish bilingual is required.
• 2-3 years of experience of strong data entry, customer service or administrative support.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.
• Ability to work independently and proactively solve problems.
• Must be within a commutable distance to Taylor, TX

Responsibilities

• Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols.
• Maintain accurate and current records in the badging system.
• Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.
• Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.
• Track badge expirations and coordinate timely renewals.
• Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.
• Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.
• Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.
• Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.
• Collect, track, and submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management to ensure accurate and timely data reporting.

Skills

Data entry

Customer service

Administrative support

Bilingual English/Spanish

Education

High school diploma

Tools

Excel

Job description

Safety Worxs is seeking a detail-oriented, Spanish-English bilingual Administrative Assistant with previous customer service skills to join our on-site construction team in Taylor, TX. This role requires a proactive professional who thrives in a fast-paced environment, managing high-volumes of data entry, and office assistance. The ideal candidate will have strong organizational skills, impeccable attention to detail, excellent communication abilities, and proficiency in Microsoft Excel.

Responsibilities

• Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols.
• Maintain accurate and current records in the badging system.
• Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.
• Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.
• Track badge expirations and coordinate timely renewals.
• Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.
• Support audits and investigations related to access control or security incidents.
• Prepare weekly and monthly reports as needed.
• Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.
• Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.
• Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.
• Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.
• Collect, track, and submit large volumes of safety data using Excel and other reporting tools.
• Communicate with field personnel and management to ensure accurate and timely data reporting.

Qualifications

• High school diploma or equivalent.
• English/Spanish bilingual is required
• 2-3 years of experience of strong data entry, customer service or administrative support.
• Strong attention to detail and organizational skills.
• Excellent communication abilities.
• Ability to work independently and proactively solve problems.
• Must be within a commutable distance to Taylor, TX

Preferred

• Experience in a safety-related administrative role, construction, or industrial environment.