Bilingual Operations Administrator - Janitorial & Facilities

UG2; Foxborough (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

UG2 is seeking an Operations Administrator to support the day-to-day operations team. The role involves coordinating meetings, training, filing, and managing vital paperwork including safety training data.

You will collaborate with safety, billing, and HR to support local operations in Boston area. Responsibilities include administrative tasks, scheduling, payroll processing, billing support, data reporting, and work order management.

Qualifications

• Minimum of two years of administrative support experience.
• Excellent communication and people skills at all levels.
• Proficiency in Microsoft Office and related products.

Responsibilities

• Handle general administrative duties such as mailings and copies.
• Assist with ordering supplies and equipment.
• Manage filing contracts and key account information with deadlines.
• Provide administrative support for logistical issues as directed by the Project Manager.
• Coordinate and support safety training efforts and training data management.
• Support payroll processing and billing with field managers.
• Assist with site-based invoices and P-card transactions oversight.
• Generate and format Excel reports: vacancy, labor, procurement card, and job performance data.
• Track overtime and manage vacation and sick time for salaried staff.
• Organize, process, and update work orders and related tickets in JTS system.
• Support monthly reports for janitorial units and maintain reporting templates.
• Assist with vendor onboarding and necessary paperwork for contracts.
• Support HR tasks: leave of absences, terminations, and PTO tracking.
• Be on-site for major events to support check-in and operations.

Skills

Bilingual English/Spanish

Administrative support

Communication

Microsoft Office

Deadline management

Analytical thinking

Discretion with confidential info

Verbal/presentations

Tools

Microsoft Office

Job description

UG2 is seeking an Operations Administrator to support the day-to-day operations team. The role involves coordinating meetings, training, filing, and managing vital paperwork including safety training data.

You will collaborate with safety, billing, and HR to support local operations in Boston area. Responsibilities include administrative tasks, scheduling, payroll processing, billing support, data reporting, and work order management.