Bilingual Accounts Payable Specialist

Vaco Recruiter Services; New York (NY); On-site; USD 55,000 - 70,000; Full time

Job summary

Vaco Recruiter Services in New York recruits a Bilingual Accounts Payable Specialist fluent in English and Spanish to manage invoice processing, vendor communications, and timely payments in a fast-paced environment.

You will work with NetSuite and other AP portals, supporting month-end close and maintaining accurate financial records. Strong Excel skills and attention to detail are essential for success.

Qualifications

• Fluency in English and Spanish (written and spoken) required.
• Bachelor’s degree in Accounting, Finance, or related field preferred; relevant experience considered.
• 1–3 years of Accounts Payable or finance experience in a corporate setting.
• Familiarity with major ERP platforms (e.g., NetSuite) and automated AP portals (e.g., Tipalti, Coupa).
• Proficient in Microsoft Office, especially Excel (intermediate–advanced).
• Strong analytical skills and attention to internal controls.

Responsibilities

• Review and process invoices and payment requests for accuracy and compliance.
• Match invoices to purchase/work orders where applicable.
• Enter invoices into ERP and automated AP platforms.
• Assist with payment runs via check, ACH, or electronic portals.
• Support month-end closing by reconciling accounts and reviewing outstanding transactions.
• Maintain AP records for audits and generate aging/report dashboards.

Skills

Bilingual English/Spanish

Attention to detail

Analytical thinking

Education

Bachelor's degree in Accounting/Finance

Tools

NetSuite

Tipalti

Coupa

Job description

Job Title: Bilingual Accounts Payable Specialist (English / Spanish)

Position Summary The Accounts Payable Specialist plays a vital role in supporting financial operations by ensuring the timely and accurate processing of outgoing payments, maintaining strong vendor relationships, and upholding the integrity of financial records. This role requires a bilingual (English/Spanish) professional who is analytical, well-organized, and capable of managing high-volume vendor communications and multiple priorities in a fast-paced environment. Strong experience with ERP systems, automated payment portals, and internal controls is essential.

Key Responsibilities

Invoice Processing & Financial Operations

• Review, validate, and process incoming invoices and payment requests for accuracy, proper approvals, and policy compliance.
• Match invoices to purchase orders or work orders where applicable.
• Enter invoices efficiently into ERP and automated accounts payable platforms.
• Assist with payment runs via check, ACH, and electronic payment portals, monitoring vendor terms to ensure timely processing.
• Assist in month-end closing processes by reconciling accounts and reviewing outstanding transactions to support accurate expense allocation.
• Maintain organized AP transaction records to support internal and external audits.
• Generate AP aging, payment status, and vendor metric reports to assist with month-end close.

Bilingual Vendor Communication & Relationship Management

• Serve as a primary point of contact for vendor inquiries, conducting professional written and verbal communication in both English and Spanish.
• Reconcile vendor statements, proactively follow up on outstanding or disputed balances, and resolve discrepancies.
• Coordinate new vendor onboarding documentation and system set-up.
• Maintain strong relationships with external vendors and internal staff to ensure smooth operational workflow.

Qualifications & Competencies

• Language: Professional fluency in both English and Spanish (written and verbal) is required.
• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred; relevant experience will be considered in lieu of a degree.
• Experience: 1–3 years of hands-on Accounts Payable or Finance experience in a corporate environment.
• Systems: Familiarity with major ERP platforms (e.g., NetSuite) and automated AP portals (e.g., Tipalti, Coupa).
• Technical Skills: Proficiency in Microsoft Office Suite, with intermediate-to-advanced Excel skills.
• Core Competencies: Strong analytical and problem-solving skills with high attention to detail and sound judgment regarding internal financial controls.

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