Accounts Payable Specialist

Ascendo Resources; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

A growing company is seeking an experienced Accounts Payable Specialist to ensure accurate processing of invoices and payments. The role involves managing vendor relationships, maintaining financial records, and performing reconciliations. Candidates should have a Bachelor's degree in Finance or Accounting, 2+ years of relevant experience, and proficiency in automated AP systems. Strong analytical and communication skills are essential, with bilingual capabilities being a plus.

Qualifications

• 2+ years of experience in accounts payable or a similar finance role.
• Hands-on experience with automated AP systems and process improvement.
• Understanding of tax regulations related to vendor payments.
• Ability to manage multiple priorities and meet tight deadlines.

Responsibilities

• Accurately process and code vendor invoices and expense reports.
• Handle payments in accordance with payment terms.
• Maintain and update vendor records in compliance with tax guidelines.
• Reconcile provision and accrual accounts monthly.

Skills

Accounts Payable

Analytical skills

Communication

Microsoft Excel

Problem-solving

Bilingual (English/Spanish)

Education

Bachelor’s degree in Finance or Accounting

Tools

Prologue

AS400

Financial software tools

Job description

Senior Executive Recruiter | Temporary Services Department

A growing company is looking for an experienced and reliable Accounts Payable Specialist to handle the full cycle of AP functions. This role ensures invoices, payments, and reconciliations are processed accurately and on time, supporting vendor relationships and internal financial accuracy.

Key Responsibilities:

• Accurately process and code vendor invoices and expense reports, ensuring all approvals are obtained.
• Handle payments in accordance with payment terms and banking procedures.
• Maintain and update vendor records in compliance with tax and regulatory guidelines.
• Resolve discrepancies, respond to vendor inquiries, and troubleshoot payment issues.
• Keep AP logs and registers updated; prepare monthly accruals for recurring expenses.
• Assist with initial reconciliations between AP and the General Ledger.
• Manage executive reimbursements and corporate credit card transactions.
• Ensure correct handling of sales tax and vendor withholding tax.
• Monitor and manage the funding of the AP bank account with appropriate documentation.

General Ledger & Reconciliation:

• Prepare and post journal entries for AP transactions, accruals, and adjustments.
• Reconcile provision and accrual accounts monthly; review and clear unposted items.
• Perform regular reconciliations between sub‑ledgers (AP, expense systems) and the General Ledger.
• Support weekly GL maintenance and other departmental tasks.
• Serve as a backup for the Staff Accountant when needed.

Qualifications:

• Bachelor’s degree in Finance or Accounting preferred.
• 2+ years of experience in accounts payable or a similar finance role.
• Hands‑on experience with automated AP systems and process improvement.
• Familiarity with accounting principles and banking platforms such as Prologue or AS400.
• Understanding of tax regulations related to vendor payments.
• Proficiency in Microsoft Office (especially Excel), along with financial software tools.
• Strong analytical and problem‑solving skills, with attention to accuracy and detail.
• Effective communicator, both written and verbal, across all levels of the organization.
• Ability to manage multiple priorities and meet tight deadlines.
• Bilingual (English/Spanish) is a plus.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.