AP Supervisor

Vaco Recruiter Services; Stone Mountain (GA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Discretionary bonus

Job summary

Vaco Recruiter Services is seeking an Accounts Payable Supervisor who is fluent in English and Spanish to lead a team in a 5-day in-office setting. The role oversees multi-location AP operations, reviews high-volume invoice processing, and manages ACH and online payments.

The ideal candidate will have AP supervisory experience, a keen eye for detail, and strong organizational skills to ensure accuracy and compliance across multiple entities.

Qualifications

• Bilingual in English and Spanish required.
• Experience supervising Accounts Payable staff.
• Experience in a manual invoice processing environment.
• Experience processing ACH payments and online banking transactions.
• Experience supporting multiple locations and/or multiple entities.
• Strong attention to detail and compliance.

Responsibilities

• Lead and develop a team of 3 to 4 AP Specialists.
• Oversee AP operations for multiple locations and entities, ensuring timely and accurate invoice processing.
• Review and approve high-volume invoice processing, managing approximately 700+ invoices per week in a manual environment.
• Manage ACH and online banking payment activities across the AP team.
• Ensure all vendor payments are processed accurately and on schedule.
• Monitor AP workflows, identify process improvements, and maintain internal controls.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Collaborate with internal stakeholders and external vendors to support payment operations.
• Maintain accurate AP records and ensure compliance with policies.
• Assist with month-end close activities, reconciliations, and reporting.

Skills

Bilingual: English & Spanish

AP staff supervision

Attention to detail

Organizational skills

Problem-solving

Tools

Microsoft Excel

Accounting/ERP systems

Job description

Seeking a Accounts Payable Supervisor who is Bilingual in English & Spanish!! (MUST be Fluent in English & Spanish)

This role will be 5 days IN-office.

Great opportunity to lead a team!!

Open to a an AP Lead who wants to make the next step up!

Position Summary

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable function, ensuring accurate and timely processing of invoices and electronic payments while leading a team of AP Specialists. This role requires strong leadership, attention to detail, and the ability to thrive in a high-volume, manually driven AP environment supporting multiple business locations and legal entities.

Key Responsibilities

• Supervise, coach, and develop a team of 3 to 4Accounts Payable Specialists.
• Oversee accounts payable operations for multiplelocations and multiple legal entities, ensuring timely and accurate invoice processing and payment execution.
• Review and approve high-volume invoice processing, managing approximately 700+ invoices per week in a manual processing environment.
• Manage ACH and online banking payment activities, including oversight of High-volume ofACH transactions per month across the AP team.
• Ensure all vendor payments are processed accurately and in accordance with company policies and payment schedules.
• Monitor AP workflows, identify process improvements, and maintain strong internal controls.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Collaborate with internal stakeholders and external vendors to support efficient payment operations.
• Maintain accurate AP records and ensure compliance with accounting policies and procedures.
• Assist with month-end close activities, account reconciliations, and reporting as needed.

Required Qualifications

• Bilingual in Spanish and English (required).
• Experience supervising or leading Accounts Payable staff.
• Proven experience in a manual invoice processing environment.
• Strong experience processing ACH payments and online banking transactions.
• Experience managing accounts payable in a high-volume environment, processing 700+ invoices weekly.
• Exceptional attention to detail with the ability to critically review invoices for accuracy and compliance.
• Experience supporting multiple locations and/or multiple legal entities.
• Strong organizational, communication, and problem-solving skills.Proficient with Microsoft Excel and accounting/ERP systems.

Preferred Qualifications

• Experience in retail, multi-location, or multi-entity organizations.
• Demonstrated ability to improve AP processes and efficiencies while maintaining accuracy and compliance.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.