Accounts Payable Specialist

Addison Group; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Addison Group seeks an Accounts Payable Specialist to support invoice processing, payments, and vendor account maintenance in a fast-paced accounting team in New York. You will partner with vendors and internal teams to ensure timely payments and accurate recordkeeping.

The role requires 1–3 years of AP/finance experience, a Bachelor’s degree, and strong Spanish communication skills. Proficiency in NetSuite and Excel is essential, with familiarity in AP automation tools like Tipalti or Coupa.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field.
• 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or related accounting/finance function.
• Professional-level Spanish language proficiency required, with ability to communicate effectively in both Spanish and English.
• Experience with NetSuite or a comparable ERP/accounting system and Excel.
• Familiarity with AP automation and payment platforms such as Tipalti, Coupa, or similar systems.
• Strong attention to detail and a high degree of accuracy when working with financial information.
• Strong organizational and analytical skills, with ability to prioritize deadlines and escalate issues as needed.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work effectively with vendors and colleagues across levels of the organization.

Responsibilities

• Review, code, and enter invoices; verify supporting documentation and ensure proper approvals.
• Prepare and process checks, ACH, and other electronic payments; maintain vendor payment information and terms.
• Maintain accounts payable records, prepare routine AP reports, and support audits and requests.
• Respond to vendor inquiries and resolve discrepancies while maintaining professional relationships.
• Assist with vendor and account reconciliations and support month-end close.
• Follow established accounting policies and internal controls; assist with improving AP procedures.
• Provide AP documentation for audits, reporting, and special projects.

Skills

Spanish language proficiency

Attention to detail

Time management

Education

Bachelor’s degree in Accounting, Finance, Business, or related field

Tools

NetSuite

Excel

AP automation platforms (Tipalti/Coupa)

Job description

The Accounts Payable Specialist will be responsible for supporting the organization’s accounts payable operations, with a focus on accurate invoice processing, timely payments, vendor account maintenance, and financial recordkeeping. This position will work closely with vendors and internal accounting teams to resolve issues, maintain accurate records, and support the timely completion of accounting activities.

Responsibilities

• Invoice Processing: Review, code, and enter invoices; verify supporting documentation and ensure invoices are properly approved and consistent with established terms and procedures.
• Payments & Vendor Accounts: Prepare and process checks, ACH, and other electronic payments; maintain vendor payment information and terms; review vendor statements and research discrepancies or outstanding balances.
• AP Records & Reporting: Maintain accurate and organized accounts payable records, prepare routine AP reports, and provide supporting documentation for audits and other accounting requests.
• Vendor Communication: Respond to vendor inquiries regarding invoices, payments, and account balances; investigate and resolve discrepancies while maintaining professional vendor relationships.
• Reconciliations & Month-End: Assist with vendor and account reconciliations and support the month-end close process by providing accurate AP information to the accounting team.
• Compliance & Process Improvement: Follow established accounting policies and internal controls and assist with improving AP procedures and workflows.
• Audit & Ad Hoc Support: Provide AP documentation and account information to the Controller and accounting team as needed for audits, reporting, and other special projects.

Qualifications & Competencies

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• 1–3 years of experience in Accounts Payable, Accounts Receivable, Billing, or a related accounting/finance function.
• Professional-level Spanish language proficiency required, with the ability to communicate effectively in both Spanish and English.
• Experience with NetSuite or a comparable ERP/accounting system and Microsoft Office, particularly Excel.
• Familiarity with AP automation and payment platforms such as Tipalti, Coupa, or similar systems.
• Strong attention to detail and a high degree of accuracy when working with financial information.
• Strong organizational and analytical skills, with the ability to prioritize competing deadlines and identify issues requiring escalation.
• Excellent written and verbal communication skills with a professional, service-oriented approach.
• Ability to work effectively with vendors, colleagues, and individuals at varying levels of the organization.
• Self-motivated and dependable, with the ability to work in a deadline-driven environment and manage responsibilities with a sense of urgency.