Bids & Contracts Coordinator

Performance Foods; Temple (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Performance Food Group is seeking a detail-oriented Bid Administrative Specialist to manage bid logs, coordinate pricing with buyers, and prepare contracts associated with bids. You will work closely with sales and bidding agencies to ensure accuracy and timely communication.

The role supports Accounts Receivable, maintains catalogs and databases, and handles routine administrative duties to keep the bidding process efficient. Monday–Friday, 8 a.m.–5 p.m., on-site in Temple, TX.

Qualifications

• High School Diploma or GED or equivalent experience.
• 6–12 months accounting admin support or related area.
• Accounting-related course studies up to and including an Associates Degree preferred.
• 1–3 years accounting-related job experience.
• Experience with data entry and working with numbers on ten key.
• Intermediate Excel experience

Responsibilities

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format for analysis.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs/database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Skills

Data entry

Ten-key

Accounting admin support

Numerical accuracy

Education

High School Diploma/GED

Associates Degree

Tools

Excel

Job description

Performance Food Group is seeking a detail-oriented Bid Administrative Specialist to manage bid logs, coordinate pricing with buyers, and prepare contracts associated with bids. You will work closely with sales and bidding agencies to ensure accuracy and timely communication.

The role supports Accounts Receivable, maintains catalogs and databases, and handles routine administrative duties to keep the bidding process efficient. Monday–Friday, 8 a.m.–5 p.m., on-site in Temple, TX.