Contracts Coordinator

Performance Foods; Temple (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Performance Food Group is seeking a detail-oriented Bid Administrative Specialist to manage bid logs, coordinate pricing with buyers, and prepare contracts associated with bids. You will work closely with sales and bidding agencies to ensure accuracy and timely communication.

The role supports Accounts Receivable, maintains catalogs and databases, and handles routine administrative duties to keep the bidding process efficient. Monday–Friday, 8 a.m.–5 p.m., on-site in Temple, TX.

Qualifications

• High School Diploma or GED or equivalent experience.
• 6–12 months accounting admin support or related area.
• Accounting-related course studies up to and including an Associates Degree preferred.
• 1–3 years accounting-related job experience.
• Experience with data entry and working with numbers on ten key.
• Intermediate Excel experience

Responsibilities

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format for analysis.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs/database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Skills

Data entry

Ten-key

Accounting admin support

Numerical accuracy

Education

High School Diploma/GED

Associates Degree

Tools

Excel

Job description

Company Description

Performance Foodservice, PFG's broadline distributor, maintains a unique relationship with a variety of local customers, including independent restaurants and hotels, healthcare facilities, schools, and quick-service eateries. A team of sales reps, chefs, consultants, and other experts builds close relationships with customers - providing advice on improving operations, menu development, product selection, and operational strategies. The Performance team delivers delicious food but also goes above and beyond to help independent restaurant owners achieve their dreams.

Job Description

We Deliver the Goods:

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America's food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose

Under direct supervision, carries out the clerical aspects of the contract and bidding documentation function. Works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Responsibilities may include, but not limited to:

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs / database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Schedule

Monday - Friday

8 a.m. - 5 p.m.

Benefits

Click Here for Benefits Information

Qualifications

High School Diploma/GED or Equivalent Experience

6 - 12 Months Accounting, accounting admin support or related area

Preferred qualifications

Accounting related course studies up to and including Associates Degree

1 - 3 years of accounting related job experience

Experience with data entry and working with numbers on ten key

Intermediate excel experience

EEO Statement

Performance Food Group and/or its subsidiaries (individually or collectively, the "Company") provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state and federal laws and regulations. Please click on the following links to review: (1) our EEO Policy; (2) the "EEO is the Law" poster and supplement; and (3) the Pay Transparency Policy Statement.