Bid & Contract Coordinator — Sales Support

PlayCore Holdings, Inc.; Grants Pass (OR); On-site; USD 24,796 - 27,552; Full time

Job summary

Playcraft in Grants Pass, Oregon is seeking a Sales Administrator – Bid and Contract Assistant to support the sales team with bid coordination, documentation, and contract management. The role involves preparing bid packages, gathering and organizing required documents, and ensuring compliance with submission deadlines.

You will track timelines, maintain accurate bid records, and collaborate with internal teams and manufacturers to obtain pricing and specifications.

Qualifications

• Associates or Bachelor’s degree in Business Administration or related field preferred.
• 1–3 years of administrative, sales support, bid coordination, or contract management experience preferred.
• Excellent written and verbal communication skills.
• Strong time management and prioritization skills.

Responsibilities

• Assist sales consultants in preparing complete and accurate bid packages.
• Gather, organize, and compile required documentation for bid submissions.
• Ensure bid materials meet submission requirements, deadlines, and compliance standards.
• Track bid timelines and proactively follow up to ensure timely completion.
• Prepare and submit factory-direct bids in accordance with guidelines.
• Coordinate with internal teams and manufacturers to obtain pricing, specifications, and documentation.
• Maintain records of all submitted bids and related correspondence.
• Manage and maintain all cooperative purchasing contracts used by the company.
• Educate and support sales consultants on contract usage and requirements.
• Provide day-to-day support to the Sales Admin Supervisor and team.

Job description

Playcraft in Grants Pass, Oregon is seeking a Sales Administrator – Bid and Contract Assistant to support the sales team with bid coordination, documentation, and contract management. The role involves preparing bid packages, gathering and organizing required documents, and ensuring compliance with submission deadlines.

You will track timelines, maintain accurate bid records, and collaborate with internal teams and manufacturers to obtain pricing and specifications.