Contracts Coordinator

Performance Foodservice; Temple (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Day 1 Health & Wellness Benefits

Employee Stock Purchase Plan

401K Employer Matching

Education Assistance

Paid Time Off

Job summary

Performance Foodservice is seeking a clerical professional to support contract and bidding documentation under supervision. You will interact with bidding agencies, coordinate with sales, and communicate with customers and vendors to ensure timely, accurate responses.

The role fits within a team-focused environment and requires meticulous record-keeping. The position emphasizes maintaining bid logs, distributing pricing information, creating contracts, and analyzing profitability.

Qualifications

• High School Diploma or GED or equivalent experience required.
• 6–12 months accounting, accounting admin support, or related experience preferred.

Responsibilities

• Maintain a log of bids received and the delivery/results; copy bids and distribute to buyers for pricing.
• Solicit agencies for new bid opportunities and create/maintain contracts for bids.
• Gather bid results and recap competitor pricing; keep accurate bid records and verify discrepancies.
• Assist accounts receivable in resolving billing discrepancies and support nutritional catalogs/databases.

Skills

Administrative support

Bid process coordination

Communication

Education

High School Diploma/GED or Equivalent Experience

Job description

Job Description

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

We Deliver the Goods:

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

Position Purpose:

Under direct supervision, carries out the clerical aspects of the contract and bidding documentation function. Works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

Responsibilities may include, but not limited to:

• Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.
• Solicit agencies for new bid opportunities.
• Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.
• Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.
• May perform other administrative related responsibilities, such as oversee the creation of and maintenance of nutritional catalogs / database; assist accounts receivable in resolving billing discrepancies.
• Performs other related duties as assigned.

Schedule

Monday - Friday

8 a.m. - 5 p.m.

Required Qualifications

High School Diploma/GED or Equivalent Experience

6 - 12 Months Accounting, accounting admin support or related

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